Part-time Office Administration Executive

About the Company

Pacific Basin is a major global operator and owner of modern Handysize and Supramax dry bulk vessels. The company is publicly listed in Hong Kong and runs an international shipping network with more than 270 ships serving routes around the world. Its workforce includes roughly 4,600 seafarers and over 400 shore-based employees across 14 important locations globally.

Role Overview

The business is looking for an experienced Office Administration Executive to support its Overseas Administration team in Singapore on a part-time basis. This role combines office administration, HR and payroll support, and light finance/vendor coordination.

Office and Team Administration

• Deliver day-to-day administrative assistance to the Singapore office and the wider regional team.
• Oversee office consumables, courier arrangements, and routine workplace upkeep.
• Arrange travel bookings, meeting coordination, and calendar scheduling.
• Handle reception duties, incoming calls, and mail distribution as needed.
• Provide local support to senior managers when required.

Payroll and HR Support

• Assist with monthly payroll processing together with HR and external service providers.
• Keep employee information accurate and up to date, including leave, attendance, and personnel documentation.
• Support work pass and visa-related administrative tasks where necessary.
• Help coordinate onboarding activities and other HR administrative workflows.

Finance and Vendor Coordination

• Process invoices, staff reimbursement claims, and basic payment-related coordination.
• Track petty cash and maintain simple expense records.
• Communicate with vendors on routine administrative issues.

General Administrative Duties

• Organize files and maintain proper documentation.
• Assist with ad hoc administrative assignments and team coordination support.

Candidate Profile

The ideal candidate is organised, dependable, and comfortable handling tasks independently in a part-time environment. A service-minded attitude, flexibility, and a practical hands-on approach are important for success in this role. Strong interpersonal communication and the ability to work well with others are also key.

Qualifications and Experience

• Diploma level education or higher in Business Administration or a similar field.
• Between 2 and 5 years of relevant experience in administration or HR support.
• Prior exposure to payroll coordination will be an advantage.
• Good command of Microsoft Office applications.
• Strong sense of organisation, attention to detail, and reliability.
• Good communication and relationship-building skills.

Important Notes

Shortlisted candidates will be evaluated continuously not only on performance, but also on attitude and behaviour. Cultural alignment and adherence to company values are considered very important. The organisation is committed to maintaining a diverse, equitable, and inclusive workplace where everyone feels respected and empowered to contribute authentically.

Application Instructions

Applicants should submit a complete résumé together with salary expectations and contact details to the Human Resources Department. Only PDF CVs will be accepted. The application deadline is 8 Jul 2026. All applications will be handled in strict confidence and used only for recruitment purposes.