Job description

About the Role

We are seeking a highly organized, proactive, and motivated Operations Coordinator to join a dynamic and rapidly expanding company. This position involves direct collaboration with the CEO and requires a hands-on approach to managing various aspects of business operations. The role offers exposure to client relations, corporate services, and business transformation initiatives, making it an excellent opportunity for individuals aiming to broaden their experience and advance within the company.

Key Responsibilities

Oversee the CEO's schedule, including meetings, appointments, and priority management.
Arrange client meetings and monitor follow-up actions, deadlines, and commitments.
Assist with business setup processes like company formation, visa arrangements, and bank account applications.
Coordinate documentation and progress updates with clients and business partners.
Support projects spanning consultancy, coaching, talent acquisition, human resources, training, and branding.
Design proposals, presentations, and documents utilizing Canva or comparable design software.
Maintain and update the CRM system to track leads, clients, opportunities, and activities efficiently.
Prepare weekly reports detailing business operations, client progress, and sales pipelines.
Handle invoicing, payment tracking, and maintain precise financial records.
Assist with onboarding new clients and managing ongoing communications.
Organize digital files, databases, and other operational documents systematically.
Provide general administrative and operational assistance as necessary.

Preferred Experience and Skills

Background in administration, coordination, operations, or business support roles.
Strong organizational abilities, proactive attitude, and attention to detail with problem-solving capabilities.
Experience managing CRM platforms with accuracy and diligence.
Proficiency in Canva or similar tools for creating visual presentations and proposals.
Competent in Microsoft Office, Google Workspace, and various business systems.
Adept at managing multiple tasks and prioritizing client and partner needs.
Excellent verbal and written communication skills.
Professional demeanor with confidence in dealing with diverse stakeholders.
Ability to work independently, take initiative, and ensure task completion.
Experience in corporate services, consulting, recruitment, or real estate is advantageous.
Preference for candidates currently residing in the UAE with their own visa.

Compensation and Benefits

Initial salary for a part-time hybrid remote role (approximately 30 hours per week) during a 0–3 month probation period.
Post-probation salary increases with transition to a full-time, onsite role (40 hours per week).
Potential to earn additional commissions and incentives.
Provided MacBook and company mobile phone.
Opportunities for career advancement and internal growth.

Career Path and Additional Information

The role starts as a part-time position with clear prospects for advancement to a full-time role after successful completion of a three-month probation period. We are seeking someone eager to grow with the company, assume greater responsibilities, and play a vital role in our future development.