Office & Workplace Experience Specialist

About the team

At Doctor Anywhere, the People & Culture function is central to how the organization works and grows. The team collaborates closely with leaders, managers, and employees to foster a workplace where people feel respected, included, and supported. It also helps the business by attracting, hiring, and developing talent while keeping workplace and people operations running smoothly so employees can stay engaged and productive.

About the role

This position sits at the front line of the office experience. As the Workplace Experience Specialist, you will be the welcoming presence for visitors and colleagues and the person responsible for keeping daily workplace operations on track. It is a fully on-site role, with a Monday-to-Friday office presence required every day because being physically in the workplace is essential to delivering a strong employee experience.

Key responsibilities

Your work will span front-of-house service, workplace coordination, and administrative support.

Front-of-house and employee experience

• Welcome visitors warmly and professionally, helping create a positive first impression of the company.
• Receive messages, deliveries, and mail, then promptly route them to the appropriate people.
• Support employee engagement by helping organize company-wide events and workplace activities.
• Respond to colleague queries and requests, directing them to the correct person or process efficiently.
• Assist with Day 1 onboarding for new hires and keep the new-hire kit inventory organized.

Facilities and vendor management

• Administer office access passes and lockers, including records for issuance, tracking, and termination.
• Serve as the coordinator between the company and building management, including support for office move-related activities.
• Manage external vendors such as office cleaning providers to help maintain a clean and orderly workplace.
• Oversee office physical inventory and facilities, and arrange repairs or maintenance when needed.
• Provide ongoing administrative and operational support to ensure office infrastructure runs without interruption.

Administrative support

• Handle administrative tasks such as contract administration, vendor invoicing, payment processing, and maintenance of employee-experience databases.
• Carry out additional duties as assigned from time to time.

About you

The ideal candidate is service-oriented, adaptable, and confident working in a busy workplace environment. You should be comfortable taking ownership, solving problems, and managing multiple priorities with care and accuracy.

Additional information

This role is based in Singapore and requires daily on-site attendance from Monday to Friday. Working on occasional weekends may be required, and time off in lieu will be provided accordingly. Preference will be given to candidates available to begin in July 2026 or those who can join after a short notice period.

About Doctor Anywhere

Doctor Anywhere is a regional, technology-enabled healthcare company serving millions of users across Southeast Asia. The organization offers a broad range of healthcare solutions, including telehealth, physical clinics, pharmacies, mental wellness services, specialist consultations, and an online health and wellness marketplace. Its mission is to make healthcare simple, accessible, and efficient, while building a connected regional healthcare ecosystem supported by doctors, specialists, corporate partners, and insurers.

Why join us

• Work at the center of a rapidly growing regional healthcare business, where your contribution influences the daily experience of more than 1,000 colleagues.
• Enjoy real ownership from the start, with the opportunity to shape processes and initiatives rather than only execute them.
• Be part of a collaborative People & Culture team that is invested in your development and success.