Office Secretary

About the Company

Abdulrahim Trading Co. Ltd operates with a strong commitment to quality across its product portfolio, especially fresh eggs, chicken, and a wide range of FMCG goods. The business places great importance on freshness, safety, and product standards at every step of its process. Careful quality checks are used to make sure items meet strict expectations before they are dispatched. Employees work in an environment that values dependability, honesty, and ongoing improvement in customer service. These principles guide both operational decisions and everyday responsibilities.

Role Overview

The Office Secretary will support smooth daily office functioning through clerical, coordination, and administrative tasks. This is a full-time, on-site position in Jeddah. The role includes handling correspondence, answering incoming calls, greeting guests, and keeping both paper and electronic filing systems organized. It also involves arranging appointments and meetings, drafting routine documents, reports, and presentations, and assisting with company secretarial duties such as record maintenance and basic compliance-related paperwork. In addition, the role provides executive administrative support to leadership, including calendar coordination, travel planning, and meeting preparation, while delivering courteous customer service to both internal teams and external contacts. Close interaction with different departments will be needed to keep information moving efficiently and ensure the office runs effectively.

Responsibilities

• Manage incoming and outgoing correspondence and maintain professional communication.
• Answer phone calls, receive visitors, and provide a welcoming front-office experience.
• Keep physical and digital filing systems orderly and up to date.
• Arrange meetings, appointments, and schedules with accurate coordination.
• Prepare routine letters, reports, presentations, and other office documents.
• Support company secretarial tasks, including maintaining records and organizing basic compliance documents.
• Assist leadership with calendar management, travel planning, and meeting logistics.
• Provide responsive and professional customer service to colleagues, clients, and partners.
• Work with multiple departments to help information flow smoothly across the organization.

Requirements

• Solid clerical abilities in filing, data entry, document preparation, and record keeping.
• Clear written and spoken communication skills for professional interaction with different stakeholders.
• Exposure to company secretarial work or basic corporate documentation is needed, including registers and official records.
• Capability in executive administrative support such as managing calendars, coordinating travel, and organizing meetings.
• Customer service experience with a courteous, solution-oriented approach.
• Comfort using office software such as MS Office or similar tools, along with email and digital communication platforms.
• Strong organization, time management, and attention to detail, with the ability to juggle multiple tasks.
• Prior experience in office administration or a secretarial position is preferred; background in FMCG or trading is an added advantage.
• High school diploma is required; a diploma or degree in business administration, office management, or a related area is beneficial.

Additional Information

This role is based in Jeddah, Makkah, Saudi Arabia. It is a full-time, onsite job. No salary details, number of openings, start date, or application deadline were provided.