Office & Operations Coordinator - Airbus

About the company

ALTEN Consulting Services GmbH draws on more than 20 years of industry experience and supports well-known clients from industry and business with specialized engineering and IT services. The focus is on jointly developing solutions that work across industries and technologies. The company emphasizes collaboration, commitment, enthusiasm, close client contact, and individual creativity.

Role overview

As an Office & Operations Coordinator for Airbus, you will support onboarding, coordinate operational tasks, help keep work packages on track, and contribute to smooth day-to-day office and team processes.

Key responsibilities

• Serve as the first point of contact for new hires and help ensure a smooth onboarding experience
• Coordinate and monitor work packages, including deadline follow-up and status tracking
• Maintain active action tracking and follow up consistently on open tasks
• Plan rooms and manage space allocation using internal systems
• Handle travel arrangements end to end, including booking, planning, and expense processing
• Manage resources, including time tracking and processing overtime requests
• Provide team backup support for the A320 Family MAP Assistants
• Organize workshops completely, covering venue, catering, equipment, and transfers
• Act as a contact person for occupational safety and health protection topics
• Coordinate health management initiatives and related training sessions
• Prepare, compile, and distribute monthly KPI reports and related metrics

Candidate profile

The role suits someone with a completed commercial vocational qualification or a degree in business administration, communications, or economics. Several years of experience in an assistant, office, or communications environment are expected. You should be comfortable using SAP/R3, Google Workspace, and internal tools, and bring basic project management knowledge as well as ideally some exposure to payroll processes. Understanding of production and corporate workflows is important, and experience in an Airbus setting is an advantage. Strong German and good English skills are required, along with a structured, independent, and results-driven working style. The ideal candidate communicates confidently at every level, shows assertiveness, and has strong organizational and coordination abilities. Occasional Saturday work should be manageable.

Working conditions and benefits

• Permanent employment contract with a secure long-term position
• Competitive compensation
• Remote work possible by arrangement
• Access to internal and external training opportunities
• Flexible working hours with a flex-time account
• Dedicated personal contact person