Office Manager & Executive Assistant

About Kraft Heinz

The Kraft Heinz Company is a global leader in the food and beverage industry, boasting eight brands with over $1 billion in sales and approximately $25 billion in global revenue. Our extensive portfolio includes over 200 brands, with products manufactured and marketed in more than 40 countries. We offer a wide range of products, including condiments, sauces, cheese, dairy, meals, meats, beverages, coffee, infant nutrition, and many other grocery items.

Job Overview

Kraft Heinz is seeking a permanent Office Manager & Executive Assistant to join our New Zealand team in Auckland. This role offers a fantastic opportunity for career growth within a company recognized for internal advancement. You will work in a collaborative and dynamic environment with flexible work arrangements.

Key Responsibilities

• Provide comprehensive administrative support to the Managing Director of New Zealand, including managing their diary, scheduling appointments, arranging travel, and processing expenses.
• Serve as the primary point of contact for visitors, offering general assistance and ensuring a welcoming reception.
• Manage office operations, including overseeing maintenance, mail, shipping, supplies, equipment, and bill payments.
• Organize and set up the office space for important company events and town hall meetings.
• Coordinate office layout changes for new and existing employees, managing security passes, parking, and locker allocations.
• Maintain the tidiness and organization of meeting rooms and the general office environment.
• Process and distribute incoming mail efficiently.
• Liaise with building management on various operational matters.
• Act as a secondary contact for office-related services such as maintenance, supplies, and equipment.
• Maintain an accurate electronic database of cardholders.
• Ensure timely payment of invoices to building suppliers and external vendors.
• Manage daily upkeep of the kitchen and coffee machine, including ordering supplies.
• Oversee printer servicing and stationery orders.
• Assist with the onboarding of new employees by preparing security passes and ensuring workstation readiness.
• Support the organization of cultural activities, promoting office diversity and volunteering initiatives.
• Provide general administrative support as needed.
• Undertake ad hoc tasks as required.
• Adhere to all Kraft Heinz policies regarding food safety, environmental, health, and safety, and ethical conduct.

What You'll Bring

• Previous experience in an office management or administrative support role.
• Demonstrated ability to effectively manage a medium to large open-plan office.
• Capacity to perform well under pressure in a fast-paced setting.
• A proactive attitude, willing to contribute to the smooth operation of the office.
• Skill in building strong relationships with both internal and external stakeholders across all organizational levels.
• A problem-solving mindset with a focus on continuous improvement and a positive, can-do approach.
• Proficiency in Microsoft Office Suite, particularly Outlook, Word, Excel, and PowerPoint.
• Experience with various internal and external systems, including booking, expense, invoicing, and vendor portals.

Benefits

• Paid parental leave for both primary and secondary caregivers.
• Flexible leave options, including volunteer leave and LiveWell programs.
• Recognition as a Great Place to Work in Australia and New Zealand.
• Access to in-house training programs.
• Corporate discount programs.

Kraft Heinz is committed to being an Equal Opportunity Employer, valuing diversity and inclusion for all candidates, including underrepresented ethnic minority groups, women, veterans, individuals with disabilities, and those of all sexual orientations and gender identities.