Office Manager

About CineDrones

CineDrones is a specialist aerial cinematography and drone-services company that works with production teams, agencies, broadcasters, and brands to create high-quality aerial footage. Its projects span film, television, commercial campaigns, live events, sports broadcasting, luxury real estate, and branded content. The company relies on careful planning, clear communication, and disciplined operations to keep productions running smoothly and clients well supported.

Role Summary

The Office Manager will be responsible for keeping the company’s administrative and operational backbone organized and efficient. This position involves handling day-to-day office administration, maintaining documentation, coordinating schedules, supporting leadership, and helping improve internal systems. It is well suited to someone who enjoys bringing structure to processes, managing details carefully, and working cross-functionally in a remote setting.

In this role, you will contribute directly to the operational stability of a growing business in a specialized, fast-moving industry where organization and communication matter to project success.

Key Responsibilities

• Manage and support everyday administrative activities across the organization.
• Handle calendars, internal meeting coordination, and scheduling across the business.
• Keep company records, contracts, reports, and other internal files organized and up to date.
• Assist with finance-adjacent administrative work such as invoicing, expense monitoring, and vendor coordination.
• Support employee onboarding paperwork and related administrative processes.
• Maintain digital filing structures so important operational documents are easy to locate and accurate.
• Contribute ideas and support efforts to improve workflows and administrative systems as the company expands.
• Coordinate subscriptions, outside vendors, and other administrative services.
• Help leadership with reporting, scheduling, and special assignments as needed.
• Promote clear communication and alignment between departments.

Required Qualifications

• At least 3 years of experience in office management, business administration, operations support, or a similar role.
• Strong organization and time management abilities, along with careful attention to detail.
• Excellent written and spoken communication skills.
• Ability to juggle multiple priorities while staying accurate and professional.
• Comfort using Microsoft Office, Google Workspace, and cloud-based collaboration tools.
• Sound judgment, effective problem-solving, and a proactive work style.
• Ability to work independently and handle sensitive information confidentially.

Preferred Background

• Experience in media production, creative services, logistics, events, or project-driven businesses.
• Familiarity with bookkeeping support, invoicing, expense reconciliation, or operational reporting.
• Experience supporting remote or distributed teams.
• Comfort working in environments with changing priorities and tight deadlines.
• Interest in media, production technology, aviation, or emerging technologies.

Compensation

The annual salary for this position is between $72,000 and $95,000, with additional performance-based bonus opportunities. Compensation may also be reviewed based on merit, and employees are eligible for a referral bonus program.

Benefits

• Comprehensive medical coverage
• Dental and vision insurance
• HSA and FSA options
• Employee Assistance Program (EAP)
• Mental health and wellness support
• 401(k) plan with company matching
• Financial wellness and planning resources
• Generous paid time off
• Paid company holidays
• Paid sick leave
• Flexible scheduling based on business needs
• Volunteer time off opportunities
• Professional development stipend
• Support for continuing education
• Career growth opportunities
• Access to internal learning resources
• Fully remote work setup
• Home office stipend
• Company-provided technology and equipment support
• Collaborative and supportive team environment
• Ongoing team engagement and development initiatives

Why Join CineDrones

This role offers the chance to join a company working at the intersection of technology, media, and visual storytelling. CineDrones values professionalism, accountability, collaboration, and continuous improvement, and understands that strong operations are essential to creative execution. As Office Manager, you will help build and maintain the systems that support the team, projects, and long-term business goals.

Inclusion and Equal Opportunity

CineDrones is committed to fostering a respectful, supportive, and inclusive workplace. The company values diverse backgrounds and perspectives and believes they lead to better ideas, stronger collaboration, and improved outcomes for clients. Hiring decisions are made based on qualifications, experience, merit, and business needs, with a focus on fairness and equal opportunity for growth.

Additional Information

Applicants must be legally authorized to work in the United States at the time they apply and for the full duration of employment. Visa sponsorship is not offered for this position, either now or in the future.