Office Administrator Riyadh

Position Summary

This role is for a highly organized and detail-focused Office Administrator to run the everyday administrative activities of a newly opened office in Riyadh, Saudi Arabia. The successful candidate will help keep operations running smoothly, support employees, manage office resources, and help foster a positive workplace atmosphere.

Key Responsibilities

• Take ownership of office administration and provide day-to-day support to the team.
• Handle a broad range of administrative duties that may involve confidential and business-sensitive information.
• Oversee routine office activities and maintain a tidy, efficient, and professional workplace.
• Coordinate scheduling, office consumables, incoming and outgoing mail, and filing/record management.
• Work with HR on employment contract processing through the online portal, as well as employee visa and work permit administration and upkeep.
• Manage monthly payroll activities in coordination with HR and Finance.
• Guide and assist administrative personnel and reception support when required.
• Serve as the main contact for vendors, service providers, and building management.
• Track office budgets, day-to-day expenses, and petty cash.
• Support onboarding for new hires, including workstation readiness and orientation.
• Plan and coordinate company events, meetings, and team-building activities.
• Help ensure adherence to health and safety requirements and internal policies.
• Maintain calendars, draft reports, and provide administrative assistance to senior leaders.
• Review office processes and suggest practical improvements to boost efficiency.

Skills and Experience

• Previous experience in office administration, administrative support, or a similar position.
• Strong command of both Arabic and English.
• Excellent ability to organize tasks and manage multiple priorities.
• Clear written and spoken communication skills.
• Comfortable using Microsoft Office tools such as Word, Excel, and Outlook, along with other office management systems.
• Capable of handling confidential matters with discretion and professionalism.
• Strong problem-solving ability and a sharp eye for detail.
• Open to working flexible hours when operational needs require it.
• Demonstrated understanding of compliance-related matters.

Education

A bachelor's degree from an accredited college or university is preferred, though a high school diploma is also acceptable.

Equal Opportunity

The employer emphasizes fairness, equality, and diversity in hiring. Recruitment decisions are based on the needs of the role and not on sex, gender identity, age, marital status, veteran status, disability, medical condition, family status, sexual orientation, religion, color, ethnicity, race, or any other legally protected status.

Third-Party Recruitment Policy

Unsolicited resumes from recruiters or agencies are not accepted. Without a signed Recruitment Services Agreement, no referral fee or recruiter compensation will be paid. If a candidate is submitted without a prior agreement, the company reserves the right to hire that person without any financial responsibility to the agency.

Fraud Alert

Applicants should be cautious of fake job ads or suspicious recruiting messages from people claiming to represent the employer. Sensitive personal details, social security numbers, banking information, or any fees will never be requested during the hiring process. For verification, candidates should confirm openings through the company’s official careers page and ensure recruitment emails come from an official company email address.