Office Administrator / HR & Payroll Coordinator

Role Overview

This position combines office administration, HR coordination, and payroll support for a busy and expanding organization. It is designed for someone who can keep daily operations organized, support employees and leaders, and help maintain accuracy across payroll and people processes.

Payroll and HR Support

• Run bi-weekly payroll through CoAdvantage with a focus on accuracy and on-time completion.
• Track and update employee information such as PTO, vacation time, sick leave, reimbursements, and personnel records.
• Assist with onboarding paperwork and compliance files, including I-9 documentation, E-Verify, and background screening.
• Support recruiting activities by posting jobs, coordinating interview schedules, and helping with employee review processes.
• Act as a primary contact for staff questions about payroll, benefits, and workplace policies.
• Keep HR systems and employee databases current and contribute to handbook updates when needed.

Office Administration

• Manage routine office operations such as supplies, filing, travel planning, and special assignments.
• Provide administrative and executive assistance to leadership as required.
• Help organize employee engagement efforts including birthdays, anniversaries, team events, and office lunches.

Candidate Profile

The company is looking for a reliable, proactive professional who enjoys handling a variety of responsibilities and keeping operations running smoothly in a fast-moving environment. Strong attention to detail, professionalism, and the ability to manage confidential information are essential.

Additional Information

This role is based in Lantana, Florida and is a full-time, onsite position. The employer values candidates who are comfortable taking on multiple responsibilities and serving as a dependable resource for both employees and management.

Equal Opportunity / Compliance

All qualified applicants are considered for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. Consideration is also provided in line with applicable state and local fair chance hiring laws, including the California Fair Chance Act, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance, and the Los Angeles County Fair Chance Ordinance.