Office Admin and HR Coordinator

Role overview

This position combines office administration with human resources coordination in a Singapore-based workplace. The person in this role will help set up and run core office processes, support employees with HR-related queries, and keep operations moving smoothly in a lean, fast-changing environment.

Key responsibilities

• Handle the daily running of the office, including workplace facilities, vendor coordination, supplies management, travel arrangements, and general administration.
• Support procurement activities, monitor expenses, manage petty cash, and assist with local finance coordination.
• Work closely with building management, external vendors, and relevant authorities to maintain compliance with MOM workplace requirements.
• Plan and support employee engagement activities such as team events, offsites, and initiatives that strengthen office culture.
• Help reinforce the organization’s values and contribute to a collaborative, positive workplace atmosphere.
• Act as the main HR point of contact for employees, offering guidance on policies, benefits, and other workplace concerns.

Current challenges in the role

• Establishing the Singapore office from the ground up with minimal existing administrative, HR, and vendor systems in place.
• Managing immigration, relocation, and work pass requirements for a globally hired engineering team.
• Creating a smooth onboarding and employee experience without a dedicated HR presence onsite.
• Balancing people operations and office administration duties in a small-team setup.
• Keeping up with changing MOM and employment compliance obligations as the business expands.

What the company is looking for

• A bachelor’s degree in Business Administration, Human Resources, or a related discipline; an MBA is preferred.
• 5 to 8 years of experience in office administration and/or HR operations, ideally within technology, engineering, or startup settings.
• A broad, hands-on approach with the ability to independently manage both HR and administrative work.
• Strong organization skills, flexibility, and the ability to prioritize effectively in a dynamic environment.
• Solid communication and collaboration abilities, especially when working with distributed global teams.

Workplace culture

• Comfort with change and a strong bias toward agility.
• Curiosity about technology and willingness to adapt quickly.
• Ability to unlearn and relearn as the business evolves.
• Practical problem-solving approach.
• High level of personal ownership and accountability.
• Team-oriented mindset with a focus on collaboration.