Legal Receptionist

Role Overview

LAFAN LAW FIRM is hiring a polished, highly organized Receptionist & Legal Secretary to support both front-desk operations and day-to-day legal administration. The role serves as the initial contact for clients and visitors while also helping the team keep office processes running smoothly in a busy legal setting.

The right person will bring a professional manner, sound judgment, discretion, and the ability to stay efficient in a fast-moving environment.

Client Relations and Front Desk

• Greet clients and visitors in a courteous, well-presented, and professional manner.
• Manage phone calls, emails, and general inquiries promptly and effectively.
• Arrange meetings, consultations, and internal appointments.
• Keep the reception area organized and in line with the firm’s professional image.

Legal and Administrative Assistance

• Prepare, format, and review legal documents and correspondence.
• File and update case records in both paper and digital formats.
• Monitor deadlines, court appearances, and important filing dates.
• Support lawyers with preparation for hearings and client meetings.

Office and Workflow Coordination

• Manage incoming and outgoing mail, couriers, and document movement.
• Maintain orderly filing and record-keeping systems.
• Assist with internal coordination and general administrative tasks.

Confidentiality and Professional Conduct

• Safeguard sensitive client and firm information with strict confidentiality.
• Work in accordance with company policies and professional standards.

Qualifications and Skills

The role calls for a candidate with a Bachelor’s degree or Diploma in Business Administration, Law, or a related discipline, along with 2 to 4 years of experience in a law firm or professional services environment. Strong English communication skills are required, and Arabic will be considered a strong asset. Proficiency in Microsoft Office applications, including Word, Outlook, and Excel, is also needed.

Key Competencies

• Professional client communication and front-desk etiquette
• Strong organization and multitasking ability
• Careful attention to detail and accuracy
• Ability to perform well under pressure and meet deadlines