IP Administrator

Role overview

This position supports the day-to-day administration involved in handling trade mark, patent, and design matters. The role focuses on preparing filing and prosecution documents, maintaining accurate records, coordinating translations, and helping the team meet deadlines efficiently.

Key duties

• Use intellectual property database tools to draft trade mark, patent, and design application forms, along with standard English-language documents used in filing and prosecution work.
• Arrange translation of correspondence between the firm and the Trade Marks and Patent Office, including translating office letters into English and translating the firm’s outgoing letters into English and Arabic.
• Work with case handlers to prepare routine letters and documents from established templates, such as trade mark approval sheets, powers of attorney, correspondence to foreign agents, and client update letters.
• Manage original documents and keep them organised and secure.
• Place telephone calls to the Trade Marks and Patent Offices as needed.
• Enter information accurately into the trade mark database.
• Maintain a high standard of quality across all output.
• Track case deadlines carefully and ensure matters stay on schedule.
• Step in to cover for colleagues when they are absent.
• Carry out additional tasks assigned by the IP Operations Manager.

Candidate profile

The ideal candidate has strong administration experience, preferably in a professional services environment, with trade mark or patent administration experience being an advantage. Clear communication in both Arabic and English is essential, as is a sharp eye for detail and the ability to stay organised in a busy environment. The role also calls for teamwork, flexibility, multitasking, and the confidence to work under pressure while meeting tight deadlines.

About the firm

Clyde & Co is a global legal and professional services business with 500 partners, 2,400 lawyers, 3,200 legal professionals, and more than 5,500 people across nearly 70 offices and associated offices worldwide. The organisation is guided by the values of working as one, delivering strongly for clients, recognising difference, and acting with boldness.

The firm is committed to responsible business practices, including building a diverse and inclusive workforce, supporting communities through pro bono work, volunteering, and charitable partnerships, and reducing environmental impact through its commitment to the SBTi Net-Zero standard and ambitious emissions-reduction targets.

Equal opportunity statement

The employer is an equal opportunities organisation and welcomes applications from qualified individuals of all backgrounds and identities. Fairness, inclusion, and non-discrimination are core expectations in the workplace.

Privacy and notice

Applicants are encouraged to review the privacy notice, which explains what personal information may be held, how it is used and collected, and what rights data subjects have, including contact options.

Recruitment agency partners are responsible for ensuring that any candidate they submit is aware of the privacy notice.

The job description reflects the role at the time of publication, but it may be reasonably updated as business needs change.

Additional information

This role is based in Riyadh, Saudi Arabia and is a full-time onsite position.

The source material includes both English and Arabic company information; the Arabic section mirrors the same themes around global scale, values, diversity, responsible business, privacy, and the right to update the role as needed.