Human Resources Support Specialist

About the Organization

KBEC Group, Inc. is a Washington, DC-based human services organization that supports people with disabilities through direct care, residential services, day programs, and case management. The team is purpose-driven and focused on delivering dependable care with integrity.

Role Overview

The Human Resources Support Specialist will serve as a core support resource for daily HR operations. This position partners with a compact, fast-moving HR team and interacts with employees and managers across multiple programs. Reporting to the HR Director, the role helps keep HR processes organized, accurate, and running efficiently.

Key Responsibilities

• Keep employee information current and accurate in BambooHR and other HR systems.
• Organize and maintain personnel files so records remain complete and up to date.
• Support HR data accuracy across all connected platforms.
• Coordinate onboarding tasks, including checklists, documentation, and new hire paperwork.
• Assist with orientation planning, preparation, and scheduling for new employees.
• Manage offboarding tasks such as separation documents and return of company equipment.
• Track leave requests and maintain reliable leave records.
• Monitor important compliance timelines related to FMLA, DC FMLA, DC PFL, and ADA accommodations.
• Assist with employee return-to-work coordination.
• Answer employee questions about benefits and direct them to the appropriate resources.
• Work with the benefits broker and insurance carriers when support is needed.
• Post open roles and support applicant tracking activities.
• Coordinate interviews and communicate with candidates throughout the hiring process.
• Prepare offer letters and handle pre-employment screening steps.
• Track background checks, certifications, and training completion status.
• Prepare basic HR reports such as headcount, turnover, and leave usage.
• Help the organization stay aligned with DC and federal employment law requirements.
• Respond to employee inquiries promptly, professionally, and with discretion.
• Upload and organize documents within HR systems.
• Assist the HR Director with special assignments and administrative work as needed.

Requirements

• 1 to 3 years of experience in HR or administrative support.
• Experience with HRIS platforms; BambooHR knowledge is preferred.
• Strong accuracy and the ability to manage several priorities at once.
• Comfort handling confidential and sensitive information.
• Clear communication skills in writing, speaking, and email.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Preferred background in human services, nonprofit, or government-contracted settings.
• Working knowledge of DC employment laws, including DC FMLA, DC PFL, and DC Paid Sick and Safe Leave, is preferred.
• Familiarity with the Service Contract Act or other federal compliance requirements is preferred.
• HR certification such as aPHR, PHR, or SHRM-CP, or active progress toward one, is preferred.

Perks and Benefits

• Competitive pay in the range of $46,000 to $55,000, depending on experience.
• Health coverage.
• Aflac coverage.
• 401(k) retirement plan.
• Paid leave.
• All District of Columbia-observed holidays.
• Collaborative and supportive workplace culture.
• Opportunity to contribute to mission-driven work that improves people’s lives.

Additional Information

This is a full-time, non-exempt, in-office position based in Washington, DC.

Physical requirements: The job is mostly sedentary. Regular activities include sitting, working on a computer, and communicating by phone and email. Occasional lifting of files or office materials up to 15 lbs may be required. Reasonable accommodations may be provided for qualified individuals with disabilities.

Equal opportunity and accommodations: KBEC Group, Inc. is an equal opportunity employer and does not discriminate based on race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, marital status, family responsibilities, political affiliation, unemployment status, or any other status protected by applicable federal, District of Columbia, or local law. Reasonable accommodations are available during the application process and throughout employment in accordance with the ADA and the DC Human Rights Act. Accommodation requests are handled confidentially and individually through an interactive process.

Job scope notice: This description outlines the general nature and level of the role. It is not meant to list every duty, responsibility, or skill required. The employer may update the description at any time.