HR Operations

About the Company

Xitadel Group is a technology and engineering solutions organization focused on delivering value across the markets it serves. Its work covers computer-aided engineering (CAE) and embedded solutions for the automobile sector, as well as aerospace and industrial equipment. The company brings more than 30 years of experience serving global automobile OEMs and suppliers, building global delivery models, advancing CAE process technology, and supporting R&D partnerships with OEMs and the US Department of Transportation.

Role Overview

This position sits within HR Operations and supports the full employee lifecycle from pre-onboarding to post-onboarding, background verification, compliance coordination, reporting, payroll inputs, and HR process support.

Responsibilities

• Check candidate documents in the Zoho portal before the offer is released and follow up regularly to secure offer acceptance.
• Start background verification and other pre-joining activities, and ensure they continue until the candidate completes joining.
• Prepare access credentials for BOB and send joining formalities emails to new joiners three working days before their start date.
• Work with the legal team on NDAs and other employment-related formalities.
• Share onboarding schedules, coordinate with employees, and ensure a smooth joining experience.
• Manage the complete onboarding process for new hires, including documentation, HR induction, and completion of joining formalities on day one.
• Coordinate with internal teams for system access, ID cards, and other onboarding support needs.
• Collect and retain all required employee documents in both physical and digital formats.
• Follow up with new joiners for relieving letters within 45 days from joining.
• Initiate background verification for candidates who have accepted offers according to SOPs.
• Keep the BGV tracker updated and coordinate with candidates and verification vendors to close cases within defined turnaround times.
• Chase pending or missing documents needed for BGV completion and invoice validation.
• Maintain HR policies, SOPs, and related records.
• Ensure compliance with labour laws and internal company policies.
• Liaise with the HR compliance team for audits and monthly documentation.
• Prepare HR MIS, analytics, daily activity reports, employee query trackers, and BGV trackers.
• Set reminders and follow up on probation confirmation status, Zoho cases, and first-level escalations.
• Coordinate insurance-related activities, including dependent additions.
• Compare employee timesheets against client timesheets.
• Review and validate vendor invoices.
• Support payroll processing by sharing the required HR inputs.
• Assist in HRMS implementation and automation initiatives.
• Contribute to employee engagement activities and initiatives.

Requirements

• Background in B.B.A., B.M.S., or B.Com with any specialization.
• Prior exposure to HR operations, onboarding, document verification, or background verification work is useful.
• Comfort working with HR systems such as Zoho and handling trackers, reports, and documentation.
• Strong coordination skills for working with employees, candidates, vendors, legal, compliance, and internal teams.
• Ability to manage multiple follow-ups, timelines, and process-driven tasks accurately.
• Understanding of labour law compliance, HR policies, and payroll support activities is preferred.

Additional Information

Location: Bengaluru, India.

No stipend or salary amount is provided in the source.

Number of openings is not specified.

Employment type is not explicitly stated in the source.

Start date and application deadline are not mentioned.

No perks or benefits are listed.