HR Assistant

Role Overview

This HR Assistant position is a contract role based in Andheri, Mumbai, within the Mumbai Metropolitan Region. The role supports the HR team with day-to-day operations and administrative coordination across the employee lifecycle. It is designed to help the function run smoothly during busy periods and on special projects, with a strong focus on consistency, efficiency, and compliance.

About the Company

dsm-firmenich develops ingredients, expertise, and solutions that connect taste, texture, health, and sustainability. The organization emphasizes inclusion, equity, and belonging as part of everyday work, and aims to create value for people, customers, and communities through diverse teams and a collaborative culture.

Key Responsibilities

• Support the full onboarding process for new hires, including PID setup and system access to help ensure a smooth first day.
• Conduct first-day inductions such as office floor walks and document collection.
• Work with the recruitment team to make the transition from offer acceptance to joining seamless.
• Arrange introductory meetings between the new joiner, manager, buddy, and IT team.
• Prepare standard HR reports covering headcount, attrition, attendance, and other key metrics.
• Help build dashboards and presentations for HR leadership and assist with data entry tasks.
• Coordinate POSH committee meetings every quarter, record minutes, and support awareness sessions.
• Handle IC member appointment letters and ensure POSH annual returns are submitted by January 31.
• Organize monthly PF Helpdesk sessions and assist with statutory filings and audits.
• Keep the India Hub Page updated with employee announcements and policy changes.
• Plan and run Long Service Award activities, including trophies, certificates, and gifts.
• Maintain mail distribution lists and assist with wellness events and general HR administration.

Candidate Profile

The role suits someone with a Bachelor’s degree, MBA, or an equivalent qualification in Human Resources, Business Administration, or a related area. A background of 6 months to 2 years in HR or administrative support is required, along with strong written and verbal communication skills, good organization, attention to detail, and solid time management.

Working Style and Culture

The company describes a supportive, global, and collaborative environment where employees are encouraged to think creatively, grow professionally, and contribute ideas. The position is also framed as an important support role with exposure to meaningful HR projects and opportunities to build a professional profile.

Equal Opportunity Commitment

dsm-firmenich states that it is committed to equal access to opportunities and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other legally protected status. Reasonable support is available for candidates with disabilities during the hiring process.

About dsm-firmenich

The company operates in nutrition, health, and beauty, and works across nutrients, flavors, and fragrances using science, technology, and renewable ingredients. It is a Swiss-Dutch company listed on Euronext Amsterdam, with operations in nearly 60 countries, revenue of more than €12 billion, and a workforce of around 30,000 people worldwide.