HR Administrative Coordinator

Role overview

This opportunity is being shared on behalf of a partner organization that handles the application process and all subsequent hiring steps. The employer is seeking an HR Administrative Coordinator in the United States. The role is central to the employee experience and supports efficient HR operations across the employee lifecycle.

You will help manage onboarding, orientation, and offboarding activities, while keeping HR records and documentation accurate and up to date. The position also involves coordinating work across HR and other internal teams, responding to employee questions, and assisting with HR system support. It is a fast-moving People team environment focused on improving processes and delivering consistent support to employees.

Key responsibilities

• Plan and run new hire orientation sessions, making sure onboarding communications and materials are delivered correctly and on schedule.
• Oversee onboarding tasks such as employee paperwork, file setup, system access configuration, and training coordination.
• Support HR Business Partners with day-to-day administrative work and help refine employee lifecycle processes.
• Act as an initial contact for employee questions about HR, document requests, and HR system issues.
• Coordinate offboarding activities and ensure all required steps are completed with the relevant stakeholders.
• Keep HR platforms updated, maintain data accuracy, and ensure employee records are properly organized.
• Assist with compliance checks, data validation, and ongoing process improvement efforts.

Requirements

• A bachelor’s degree in Human Resources or a related area is preferred, though equivalent work experience is also acceptable.
• Prior experience in HR coordination, HR administration, or a similar people operations position.
• Exposure to HRIS tools; experience with Paylocity or a similar platform is an advantage.
• Clear written and verbal communication skills with a strong service mindset.
• Excellent organization skills, strong attention to detail, and the ability to juggle several priorities.
• Team-oriented approach with the ability to develop effective relationships across functions.
• Proactive attitude and a genuine interest in improving systems and workflows.

Benefits

• 6-month temporary contract in an active HR environment.
• Opportunity to work with a global workforce and support cross-functional HR operations.
• Chance to build hands-on expertise in HR systems and employee lifecycle management.
• Supportive, collaborative team culture centered on continuous improvement.
• Close collaboration with HR, Recruiting, Legal, IT, and Workplace teams.
• Room for professional growth in a fast-paced, innovation-focused People function.

Additional information

This role is structured as a 6-month temporary contract. The hiring process and next steps are handled by the partner company directly. A data privacy notice applies to application submissions, including processing of personal data for candidate evaluation and sharing relevant information with the employer. The process may include AI-assisted screening tools, but human review remains part of the final hiring decision. The company also notes that applicants may exercise applicable privacy rights, including access, rectification, erasure, and objection.