Finance Assistant, Accounts Payable

About the Organization

The Canadian Cancer Society works to reduce the impact of cancer by supporting people affected by the disease, funding research, and advocating for healthier public policy. The organization emphasizes collective action, inclusion, and meaningful community impact.

Role Overview

Reporting to the Senior Manager, Finance, this position supports accounts payable operations, including the prompt handling of weekly payments, review of pre-authorized payments, and assistance with corporate credit card processes. The role also helps ensure that all activity follows internal controls and CCS expense policies.

Key Responsibilities

• Review, validate, and process weekly invoices, employee expense claims, rent payments, and other payment requests according to CCS procedures.
• Coordinate with internal teams to complete month-end pre-authorized payment tasks, including document verification, approval checks, bank reconciliation, and entry in NetSuite.
• Handle weekly payable processing through imports and integrations from departments such as Transportation, Grants, and Research.
• Investigate and clear issues flagged in the Palette Invoice Log and NetSuite exception workflow so invoices are routed correctly.
• Support administration of the company expense reporting system, Palette, and escalate unresolved transaction issues to the Finance team.
• Respond promptly to questions sent to the Accounts Payable inbox.
• Assist with corporate credit card administration, including transaction uploads, tracking, maintenance of the US Bank platform, card and limit requests, and user issue resolution.
• Help staff troubleshoot AP-, expense-, and card-related concerns.
• Serve as backup support for AP processes as needed.
• Contribute to other tasks, projects, process-improvement efforts, and system implementations as assigned.
• Work with the Senior Manager to document new or revised AP procedures.
• Support year-end audit activities related to AP requests and coordinate with the AP team.
• Help strengthen a workplace culture rooted in diversity, inclusion, belonging, and equity.
• Carry out additional duties as required.

Requirements

• Minimum 1 year of experience in a similar or related role.
• University degree or post-secondary diploma in accounting or business.
• Strong customer service skills and clear verbal and written communication.
• Solid Excel ability and comfort working with accounting systems; experience with complex platforms such as NetSuite is preferred.
• Positive, practical, and solution-oriented approach with the ability to work independently and collaboratively.
• Strong accuracy, organization, prioritization, and multitasking skills to meet time-sensitive deadlines.
• Good understanding of accounting principles.
• Strong awareness of cybersecurity practices and related procedures.
• Ability to work effectively in both office-based and remote settings.
• French/English bilingualism is strongly preferred; French is considered an asset because of the organization’s national reach.
• Open to additional qualified applicants.

Perks and Benefits

• Competitive compensation within Salary Band 2, listed at $48,000 to $50,000.
• Comprehensive benefits package, including health insurance.
• Paid parental leave.
• Family sick time.
• Work that contributes directly to a meaningful cause.
• An inclusive environment that values diverse backgrounds and experiences.

Additional Information

This position has 1 current vacancy. Work locations listed for the role include Montreal, QC; Vancouver, BC; Toronto, ONT; and Ottawa, ONT, with detailed office information available through the organization’s contact page. The work model is hybrid. Applicants are asked to submit a resume, cover letter, and salary expectations by July 3, 2026.

Equal Opportunity, Accessibility, and Other Notices

The organization encourages applications from all qualified candidates and is committed to employment equity. Accommodation will be provided upon request during the hiring process in line with applicable provincial accessibility laws. Applicants from equity-deserving communities, including BIPOC, 2SLGBTQI+ people, people with disabilities, veterans, and others, are encouraged to apply. Employees are not permitted to smoke in or around CCS premises or while conducting CCS business. Personal information submitted during recruitment may be used for candidate assessment, contact, reporting, pre-employment checks, and employee records, and may be shared with third parties as needed, including outside the candidate’s province/territory or outside Canada. Recruitment communications may be sent by mail, email, phone, or text. Candidates may access, correct, unsubscribe from, or withdraw consent for their information through the ADP system or by contacting privacy@cancer.ca. AI tools may assist with some administrative or screening tasks, but people make the final hiring decisions. The organization also notes that only candidates selected for interview will be contacted.

Organizational Values

The culture is guided by the values of courageous, united, caring, and rigorous.

Application Note

Qualified candidates are invited to share their resume, cover letter, and salary expectations before the stated deadline. No external application links are included here.