Finance and Accounts Administrator

About L’affare

L’affare began in Wellington in 1990, founded on a passion for espresso. What started at a café and headquarters on College Street has grown over three decades into a major roasting operation in Mt Cook, helping shape coffee culture across New Zealand. The team is made up of creative, driven, adventurous people who care deeply about serving the freshest, best coffee in the country.

Role overview

This position sits within a small and supportive administration team, with a strong emphasis on accounts receivable and support for accounts payable. You will also assist with day-to-day administration and customer service, partnering with the Finance and Admin teams to keep records accurate, handle queries quickly, and help month-end close run smoothly and on time.

Key responsibilities

Your work will cover customer account setup, debt follow-up, banking, reconciliations, payment processing, and a range of admin and service tasks. The role plays an important part in keeping financial records tidy, audit-ready, and up to date.

• Set up new customer accounts and manage credit applications.
• Actively follow up outstanding debt to help lower days sales outstanding (DSO).
• Carry out daily banking and bank reconciliations, and raise any issues without delay.
• Match customer payments from bank statements, investigate differences, and clear unidentified receipts quickly.
• Record café takings in Exonet so purchases are captured correctly and supporting records remain audit-ready.
• Process and reconcile supermarket payments, promotional fees, and wholesale deductions.
• Handle retail credit processing.
• Support customers by phone, process sales orders, resolve queries, and assist with general administrative tasks.

What we’re looking for

We’re seeking someone with at least one year of experience in accounts receivable, along with a good grasp of accounting basics and reconciliation work. Prior customer service and administrative experience will help you succeed in this position. You’ll need strong communication and people skills, plus a collaborative approach. Solid Microsoft Office capability, especially Excel, is important, and familiarity with MYOB Exonet would be an advantage. Experience dealing with retail customers or supplying supermarkets is useful, though not essential.

What’s on offer

This role offers the chance to grow within a long-established coffee business with a strong reputation, while still enjoying the pace and flexibility of a smaller business environment. You’ll have opportunities to learn more about coffee, build your knowledge of the industry, and develop your career. The company supports professional and personal wellbeing, including progression opportunities, a flexible workplace, and five extra days of recharge leave each year. You’ll also have access to coffee on tap and beans to take home.

Additional information

The employer emphasises flexibility, career growth, and wellbeing as part of the employment experience.