Facilities Administrator

About the Opportunity

An established organization in Riyadh is looking for a proactive Facilities Officer to handle the daily running of its premises. The role is centered on maintaining a safe, efficient, and well-managed workplace by coordinating maintenance, vendors, safety requirements, and support services across the company’s sites.

Facilities Management and Maintenance

• Plan and oversee preventive as well as reactive maintenance across company facilities.
• Track the performance of HVAC, electrical, plumbing, and other building systems to keep operations running smoothly.
• Liaise with contractors and service providers to ensure maintenance work is delivered to the expected standard.
• Administer facility service contracts and check that agreed obligations are being met.
• Support asset upkeep and facility enhancement projects.

Health, Safety, and Security

• Maintain compliance with health, safety, and security policies and procedures.
• Keep an eye on access control, surveillance, and other security-related systems.
• Work with authorities and external providers on fire protection and emergency preparedness needs.
• Assist with emergency response planning, evacuation readiness, and facility safety checks.

Support Services

• Supervise cleaning, hospitality, and mail or courier operations.
• Review service quality and quickly resolve operational issues when they arise.
• Coordinate with internal teams to address facility-related requests and support needs.

Vendor and Contract Management

• Request and compare quotations from vendors and service partners.
• Monitor contractor performance and confirm that service levels are consistently achieved.
• Support contract administration and maintain productive relationships with service providers.

Reporting and Compliance

• Prepare regular reports on facility operations, maintenance work, and operating expenses.
• Ensure company procedures, internal policies, and regulatory requirements are followed.
• Identify practical ways to improve efficiency and reduce costs.

Qualifications and Experience

The ideal candidate holds a diploma or bachelor’s degree in engineering or a related discipline. Professional certifications in facilities management, occupational health and safety, or similar fields are an advantage. A strong command of English is preferred. Candidates should bring 3 to 5 years of experience in facilities management, building operations, or administrative services, along with exposure to maintenance contracts and outsourced service providers. Familiarity with health and safety regulations, security systems, and asset management practices is also expected.

Skills and Competencies

This role calls for strong planning, organization, and coordination abilities, plus confidence in handling vendors, contractors, and service agreements. The position also requires solid communication and stakeholder management skills, strong problem-solving ability, sound decision-making, and proficiency with Microsoft Office and facilities management systems.