Facilities Administrative Assistant

Job Overview

We are seeking an organised and proactive Facilities Administrative Assistant to ensure efficient operations within a busy professional services office. This role suits individuals possessing strong administrative capabilities, meticulous attention to detail, and a customer-oriented mindset.

Key Responsibilities

• Handle facilities-related inquiries alongside managing shared email inboxes.
• Coordinate schedules and communications with contractors, suppliers, and internal teams.
• Maintain detailed records, spreadsheets, and office management systems.
• Oversee ordering of office supplies and manage invoice processing.
• Provide administrative support for new employee onboarding and assist with various office projects.

Candidate Profile

• Previous experience in a facilities administration role within a professional office setting.
• Proven organisational and administrative skills.
• Exceptional attention to detail with accuracy in task execution.
• Strong communication abilities paired with a professional demeanor.
• Proficiency in Microsoft Office tools, especially Word and Excel.
• Capability to prioritize multiple tasks and thrive under fast-paced conditions.

Opportunity

This position offers a chance to work within a reputable professional organization, undertake a diverse range of administrative duties, and gain broad exposure across the business.