Executive Secretary to CEO/Board

Role overview

Urban Ridge Supplies is looking for a polished, highly organized Executive Secretary to support the Chief Executive Officer and the Board of Directors. The organization aims to operate as a world-class global business by combining strong business fundamentals, effective talent development, and modern information systems. This position is central to keeping the CEO office running smoothly and requires professionalism, initiative, and the ability to manage sensitive matters with complete discretion in a fast-moving executive setting.

Key responsibilities

• Deliver senior-level administrative and secretarial assistance to the CEO and the Board while maintaining strict confidentiality.
• Oversee the CEO’s calendar, arrange meetings, and coordinate appointments to make the best use of executive time.
• Plan and manage Board and committee meetings, including agenda preparation, distribution of board packs, minute taking, and circulation of approved minutes.
• Serve as the first line of contact for calls, emails, and general enquiries directed to the CEO, responding directly or routing them appropriately.
• Draft, edit, proofread, and format correspondence, reports, presentations, and other confidential documents.
• Arrange end-to-end travel for domestic and international trips, including tickets, hotels, visas, and detailed itineraries.
• Communicate professionally with internal teams and external parties such as senior leaders, clients, and business partners.
• Keep both digital and physical filing systems orderly and easy to search for quick retrieval.
• Protect confidential information and handle it with discretion and integrity.
• Carry out special assignments and research tasks as requested by the CEO or the Board.

Requirements

• Prior experience in an Executive Secretary, Executive Assistant, or comparable position supporting C-suite leaders and/or a Board of Directors.
• Strong organizational and time-management capability, including the ability to prioritize a demanding workload and work to tight deadlines.
• A high level of confidentiality and sound judgment when handling sensitive information.
• Excellent English and Arabic communication skills, both written and spoken.
• Advanced working knowledge of Microsoft Office tools, especially Outlook, Word, Excel, and PowerPoint.
• Good interpersonal skills and the ability to develop professional relationships across all seniority levels.
• A proactive, practical, and resourceful approach to solving problems.
• A background in Business Administration, Secretarial Studies, or a related discipline is preferred.
• Experience in a corporate environment in Saudi Arabia or the wider GCC region is an added advantage.

Additional information

This role is based in Riyadh, Saudi Arabia, and is an onsite full-time position. It is suited to someone who can operate with a high degree of professionalism, manage competing priorities, and support executive leadership effectively in a corporate environment.