Executive Secretary

Job Overview

Emirates is dedicated to connecting the world through its Dubai hub while continuously innovating to enhance customer experiences. The Executive Secretary will oversee department administration and deliver confidential secretarial and administrative support to several executives.

Key Responsibilities

• Manage the daily calendar for the Department Head or Manager, coordinating all meeting materials internally and externally.
• Perform routine secretarial tasks supporting the Department Head or Manager.
• Handle incoming correspondence and telephone calls by screening, responding, redirecting, and gathering necessary information.
• Oversee attendance records and overtime claims in the department, verifying and submitting claims for salary processing.
• Maintain a comprehensive understanding of organizational activities to liaise effectively with senior leaders and external contacts on behalf of the Department Head or Manager.
• Manage petty cash accounts by verifying claims' authenticity, handling cash transactions, and ensuring account balance.

Qualifications & Skills

• Completed 12 years of schooling or equivalent educational level.
• A minimum of three years' experience in administration or as an Executive Secretary.
• Secretarial qualifications are preferred.
• Demonstrated administrative experience within medium to large organizations.
• Proven ability to support multiple executives simultaneously.
• Proficient in MS Office suite applications.
• Fluency in spoken and written English, with strong telephone etiquette and effective work prioritization skills.

Additional Information

Emirates Group supports employee career growth and development, offering a challenging and rewarding work environment. Competitive salary and benefits are provided.