Job description

About the role

We are hiring a proactive and detail-oriented Executive Secretary to deliver broad administrative, coordination, and executive support. The position provides exposure to a fast-moving, high-performance setting with work spanning retail, e-commerce, and hospitality businesses.

Key responsibilities

Handle incoming email traffic by sorting priorities, responding on time, and ensuring follow-ups are completed.
Organize meetings, appointments, and day-to-day calendar planning.
Set up meetings, prepare agendas, and document minutes.
Serve as a liaison between internal departments and outside contacts.
Monitor critical actions and deadlines to keep work moving to completion.
Plan travel, accommodation, and other related arrangements.
Maintain accurate files, records, documents, and submissions.
Support the preparation of correspondence, presentations, and reports.
Manage routine office administration and coordination tasks.
Provide leadership with operational and organizational support as needed.

Qualifications and skills

Candidates should hold a graduate degree in any discipline and bring 2 to 5 years of experience in an Executive Assistant, Secretary, or comparable administrative role. Strong written and verbal communication, excellent organization, time management, discretion, multitasking ability, and comfort in a fast-paced workplace are important. Proficiency with Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook is required, along with solid interpersonal and coordination skills.

Eligibility

Graduates from any discipline with 2 to 5 years of relevant administrative or executive support experience may apply.

Work environment

This is a full-time, on-site position based in the Greater Kolkata Area.

Executive Secretary