Executive Secretary

Role Overview

The Executive Secretary will support senior leadership with day-to-day administrative and coordination work, ensuring schedules, documents, correspondence, and follow-ups are handled smoothly and accurately.

Key Responsibilities

• Prepare professional letters, reports, and other formal correspondence with a high level of accuracy.
• Keep records, files, and documents well organized so they can be accessed quickly when needed.
• Track incoming and outgoing mail for senior management and ensure timely follow-up.
• Plan internal and external meetings for leadership and manage the related schedules.
• Share meeting agendas in advance and capture clear, accurate minutes.
• Document key decisions, recommendations, and action items from meetings, then monitor their completion.
• Maintain daily calendars, appointments, and priorities for senior management.
• Arrange travel plans, including flight and hotel reservations, for official assignments.
• Prepare expense statements connected to business travel and related duties.
• Create reports, presentations, and supporting documents requested by senior management.
• Coordinate with other departments to help directives and projects move forward smoothly.
• Stay informed about administrative practices and suggest ways to improve work processes.
• Handle confidential information carefully and protect sensitive records and communications.
• Recommend process improvements and adopt useful administrative automation tools where appropriate.

Requirements

• A bachelor’s degree in Business Administration, Public Administration, or a closely related discipline.
• Minimum 5 years of experience in an executive secretarial or similar senior administrative role.
• Strong working knowledge of Microsoft Office, especially Word, Excel, and PowerPoint.
• Ability to use scheduling and time-management tools effectively.
• Excellent spoken and written communication skills in both Arabic and English.
• Strong ability to prioritize tasks and manage time efficiently.
• High attention to detail and a consistent focus on accuracy.
• Well-developed organizational ability and a professional leadership style.

Additional Information

This is a full-time, onsite position based in Riyadh, Saudi Arabia. The role involves close interaction with senior management and requires a high degree of precision, discretion, and coordination across multiple administrative tasks.