Executive, Confidential Secretary

Role Overview

Plant General Services Pte. Ltd. is looking for an Executive, Confidential Secretary to provide high-level secretarial and administrative support in a Singapore-based onsite role. The position involves managing schedules, preparing documentation, coordinating travel and meetings, handling records, and supporting office operations with a strong emphasis on discretion and confidentiality.

Key Responsibilities

• Deliver administrative and secretarial assistance to management.
• Coordinate calendars, arrange internal and external meetings, and manage appointments.
• Prepare presentations, reports, and other business documents.
• Organize travel bookings and related arrangements.
• Process expense claims and support expense administration.
• Maintain filing systems and keep records well organized.
• Support day-to-day office operations and oversee office maintenance coordination.
• Handle clerical tasks such as correspondence and document management.
• Manage the retention, protection, retrieval, transfer, and disposal of records.
• Keep management updated through regular reporting and concise summaries.
• Assist with event planning and on-ground execution.
• Take on other tasks assigned by the immediate supervisor.

Requirements

• Diploma in any field is required; a background in secretarial studies is preferred.
• At least 5 years of experience in confidential secretarial work is preferred.
• Working knowledge of bookkeeping and accounting is needed.
• Must be self-driven, resourceful, and a strong team contributor.
• Excellent communication and interpersonal abilities are essential.
• Should be highly organized, detail-oriented, and capable of managing sensitive information.
• Ability to communicate fluently in two languages to support overseas coordination.
• Strong proficiency in Microsoft Office applications is required.

Additional Information

This is a full-time onsite position based in Singapore. The role requires a professional who can manage confidential matters carefully while supporting both executive-level administration and general office operations.

Work Scope Summary

The role combines executive support, document preparation, office coordination, record management, travel and meeting logistics, and event support. It also includes handling administrative and clerical matters with accuracy and discretion.