Executive Assistant to the CEO

Position Summary

This role provides high-level administrative and coordination assistance to the President & CEO. It centers on keeping the CEO’s schedule organized, arranging meetings, and helping the office run smoothly on a daily basis. The position also contributes to Board governance work, keeps communication flowing across leadership, and helps ensure priorities are tracked through to completion.

Role Details

Classification: Exempt, regular, full-time, hybrid with about 70% of working hours onsite

Location: Mountain View, CA

Department: Office of the CEO

Executive Support

• Oversee the CEO’s calendar, including setting priorities, arranging appointments, and handling meeting logistics.
• Set up internal and external meetings, prepare agendas and materials, and manage post-meeting action items.
• Prepare routine correspondence and help organize meetings in advance.
• Coordinate CEO travel, speaking commitments, and expense-related tasks.
• Help plan leadership meetings, staff meetings, and offsite gatherings.
• Use workflow and project-tracking tools such as Airtable, Asana, BoardEffect, or similar platforms to manage tasks and follow-ups.
• Work closely with leadership team members, including the Chief of Staff, to align priorities and ensure meeting readiness.

Board and Governance Support

• Arrange logistics for Board and committee meetings, including scheduling and document preparation.
• Assist with preparing and sending Board materials, such as agendas and supporting files.
• Capture notes and monitor action items when needed.
• Keep Board records and contact details current, including updates in systems like Salesforce.

Stakeholder and Donor Coordination

• Partner with the Development team to stay informed about important stakeholders, including donors and partners, so the CEO has the context needed for scheduling and meeting preparation.
• Act as a coordination point for meetings involving internal and external stakeholders.
• Communicate professionally with Board members, donors, and partners as required.

Competencies

• Strong organization and time management, with close attention to detail.
• Clear, professional communication in both written and spoken formats.
• Careful handling of sensitive information with good judgment and confidentiality.
• Ability to take initiative, anticipate needs, and complete work with limited direction.
• Effective collaboration across leadership, development, and other teams.
• Comfort working in a fast-changing, fast-paced environment.

Qualifications and Skills

• Bachelor’s degree or an equivalent combination of education and experience.
• At least 5 years of experience in administrative or executive support.
• Strong skills in organization and time management.
• Excellent written and verbal communication skills.
• Ability to work independently while managing several priorities at once.
• High discretion and the ability to protect confidential information.
• Experience coordinating with multiple stakeholders and supporting leadership priorities.
• Preferred: background supporting senior leaders in a nonprofit or similar setting.
• Preferred: experience handling Board or governance-related activities.
• Preferred: familiarity with workflow or project management tools such as Airtable or Asana.
• Preferred: experience using Board management systems such as BoardEffect.
• Preferred: exposure to donor-related work or collaboration with development teams.

Benefits

• Fully covered medical, dental, and vision insurance.
• Partial employer support for dependent health costs.
• Health Savings Account with employer contributions.
• 403(b) retirement plan with a 1:1 employer match.
• Generous paid time off.
• Fully covered life and disability insurance.
• Employee discounts at the museum store and onsite café.

Compensation

Annual salary range: $85,000 to $95,000.

About the Organization

The Computer History Museum’s mission is to explore technology’s past, present, and future impact on humanity. Based in Silicon Valley, the organization shares research, events, and a unique collection of artifacts and oral histories to help people shape a better future.

Equal Opportunity and Accommodations

The organization provides equal employment opportunity to all individuals regardless of protected characteristics under federal, state, or local law. Reasonable accommodations are available for qualified individuals with disabilities.

Culture and Values

The workplace culture is described as collaborative, caring, and fun, with a focus on accountability, learning, and mutual respect. Core values include integrity, inclusiveness, innovation, communication, and curiosity.