Executive Assistant to Founders

Role overview

This opportunity is with an established professional services organization seeking an Executive Assistant to support the founders. The position combines senior-level executive assistance with practical coordination across business and selected personal needs. It is well suited to someone who is polished, highly organized, discreet, and comfortable working in a fast-moving setting where priorities can change quickly.

The role calls for someone who can stay several steps ahead, manage a wide variety of tasks, and contribute to a collaborative team environment while helping keep day-to-day operations running smoothly.

Core responsibilities

• Handle demanding calendars by organizing meetings, appointments, events, and scheduling priorities across multiple locations for both business and personal commitments.
• Arrange end-to-end travel for work and personal purposes, including transportation, lodging, and event logistics.
• Prepare and refine professional documents such as correspondence, reports, spreadsheets, presentations, and other materials used for operations and special initiatives.
• Support invoicing, investment-related processing, expense tracking, and general administrative coordination for daily business activity.
• Act as a dependable point of contact between leadership, internal colleagues, vendors, and outside partners while maintaining a high level of professionalism and confidentiality.
• Assist with company events and carry out special projects with strong follow-through.
• Provide personal support such as errands, purchasing, household coordination, and managing individual calendars.
• Stay ahead of executive needs, solve problems proactively, and keep all moving parts organized and progressing.

What the employer is looking for

• At least 2 years of experience supporting executives in a corporate or professional environment; a bachelor’s degree is preferred.
• Strong communication skills and the ability to build effective relationships with teammates and external contacts.
• Careful attention to detail and a habit of reviewing work thoroughly.
• A proactive, energetic mindset with an interest in improving processes.
• Access to a car and the flexibility to handle time-sensitive personal requests when needed.
• Comfort with a fast-paced executive support environment and the ability to respond outside standard business hours when priorities shift or urgent matters come up.

Compensation and benefits

The salary range advertised for this role is intended as the expected compensation band. Final pay will depend on experience, qualifications, location, business needs, and internal equity, and the employer makes the final determination.

Benefits include fully paid healthcare, dental, and vision coverage.

Work environment

This is a dynamic role in a supportive, collaborative, and stable professional setting where each day can bring different responsibilities and opportunities to grow.

Equal opportunity statement

The employer is committed to building a diverse workforce and maintaining a workplace where people are respected, supported, and able to succeed. Hiring decisions are made without discrimination based on race, color, creed, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, or any other protected characteristic.