Executive Assistant to Executive Team

About the Company

Runway is developing AI systems that blend creativity and technical rigor to model the world. The company believes world models are a major frontier in artificial intelligence and that real breakthroughs in areas like robotics, scientific discovery, and disease research require systems that learn through simulated trial and error rather than language alone. By using simulation, the team aims to speed up experimentation and help shape the next generation of general-purpose tools for storytelling, science, and broader human progress.

The organization is made up of creative, thoughtful, caring, and ambitious people who want to build ambitious technology and make a meaningful impact.

About the Role

This position is designed for a highly capable Executive Assistant who can support senior leaders in a fast-moving, high-visibility environment. The role calls for someone who is organized, proactive, and comfortable stepping in before issues surface. You will serve as a key operational partner to members of the executive team, helping them stay focused by handling scheduling, coordination, logistics, and special assignments.

For East Coast candidates, there is a strong preference for the role to be based in New York, though excellent applicants across the U.S. may be considered. The company also has offices in San Francisco and Seattle. For West Coast candidates, California is preferred, with exceptional candidates across the U.S. also welcome. The company has offices in New York and Seattle as well.

Key Responsibilities

• Take ownership of calendars and task prioritization for up to six C-suite executives, with Google Calendar as the primary tool.
• Arrange and coordinate the logistics for internal and external meetings and events.
• Help plan and run VIP-facing meetings with customers, executive prospects, candidates, and investors.
• Support special projects, including work related to international expansion, while anticipating needs and using sound judgment with limited guidance.
• Review, refine, and submit monthly expense reimbursement reports.
• Organize travel arrangements when required.
• Develop strong working relationships with executives and cross-functional colleagues.

Requirements

• At least five years of relevant professional experience.
• Background supporting C-suite executives in a fast-paced setting.
• Proven experience managing complex calendars and travel coordination.
• Investor relations support experience is considered an advantage.
• Comfort using Google Workspace and Slack.
• Strong organizational ability with a proactive, forward-looking approach to problem solving.
• Ability to balance several urgent priorities at once while maintaining speed and accuracy.
• Excellent written and spoken communication skills with a polished, professional presence.
• Strong attention to detail and consistent follow-through.
• Ability to handle sensitive matters with discretion.

Additional Information

Runway states that compensation is determined using market benchmarks for the company’s size, stage, and industry, and that salary is only one part of the overall package. Final pay depends on factors such as relevant experience, skills, qualifications assessed during interviews, and internal pay equity. The posted range is a general expectation for the role in the U.S., though the company may adjust it for candidates with different experience levels or based outside those regions.

Working at Runway

Runway emphasizes equal opportunity and encourages applications from people of all backgrounds. The company aims to create an environment where employees can bring their full selves to work and have a fair chance to succeed, regardless of race, gender identity or expression, sexual orientation, religion, origin, ability, age, or veteran status.

More About Runway

Runway highlights several of its initiatives and products, including Universal World Simulator, GWM-1, Gen-4.5, General World Models, Robotics SDK, Conversational Real-time Agents, and Runway Studios. The company has also been recognized as a workplace by Crain's, InHerSight, BuiltIn NYC, and INC.