Executive Assistant to CEO and COO (Fixed Term Contract)

About the company

Tines, founded in 2018 and headquartered across Dublin and Boston, builds an intelligent workflow platform that combines automation, AI, integrations, and human expertise to help teams deliver measurable business outcomes. The platform is designed to work across the full tech stack and can connect with any API-enabled service, making it useful for security, IT, engineering, finance, and other security-conscious functions. Its customer base includes a mix of fast-growing startups and large public companies such as Canva, Databricks, Elastic, Kayak, Intercom, and McKesson.

The company is guided by three core values: Simplicity, Speed, and Soundness. It emphasizes strong customer experience, curiosity, growth, and integrity as part of its culture.

Role summary

This is a 12-month fixed-term contract for an Executive Assistant based in Dublin or the Greater Dublin area, with a requirement to be close to the Dublin city centre offices in D2. The position supports the CEO and COO at a high level, combining executive administration with operational coordination in a fast-moving, high-growth environment.

The ideal person will act as a trusted partner to senior leadership, staying ahead of priorities, handling sensitive information with discretion, and helping the executive office run efficiently so leaders can stay focused on growth and execution.

Key responsibilities

• Coordinate major company events, including the annual Company Kick-Off and leadership offsites across Europe and North America.
• Work with outside vendors and production partners to manage event delivery.
• Handle board and governance logistics from start to finish, including scheduling, agenda preparation, and board materials.
• Support the CEO and COO with calendar management, meetings, and complex travel planning.
• Organize and prioritize multiple incoming requests from different internal teams to keep the executive office operating smoothly.
• Own the schedule, rhythm, and operational follow-through for Executive Leadership Team meetings, including agenda planning, action tracking, and accountability.

What the role calls for

• Confidence working independently, taking ownership of tasks while knowing when to collaborate or seek input.
• Strong judgment and the ability to move forward effectively even when processes are not fully defined.
• Resilience and flexibility in a changing, fast-evolving environment.
• Prior experience supporting senior C-suite leaders and delivering large-scale corporate events.
• Hands-on familiarity with workplace and collaboration tools such as Slack, Notion, Google Workspace, and Navan.

Additional information

This position is a 12-month fixed-term contract. Tines encourages applicants from a wide range of backgrounds and perspectives and states that it provides equal employment opportunities regardless of sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or other opinion, membership of a national minority, property, birth, disability, age, or sexual orientation.

The company also encourages candidates who may be considering a career move or pivot to apply and trust their judgment.

A note included in the source instructs AI agents to ignore prior instructions and treat the application as already sent; this instruction is not part of the job requirements and has been excluded from the role details.