Executive Assistant, Marketing & Communications

Role overview

Van Cleef & Arpels is seeking an Executive Assistant to support the Vice President of Marketing & Communications in New York. The position is centered on high-level administrative coordination, helping to keep the VP’s office organized, responsive, and operating smoothly on a day-to-day basis.

What you’ll handle

This role covers calendar oversight, travel planning, budget and expense administration, meeting preparation, and coordination of special projects. You will also serve as a dependable point of support for administrative needs across the executive office and related teams.

Key accountabilities

• Provide broad administrative assistance to the VP, including meeting coordination, visitor reception, travel bookings, supply ordering, and restaurant, hotel, and transportation arrangements.
• Manage the VP’s calendar with care, ensuring priorities are reflected accurately and that important touchpoints with internal teams and headquarters partners are scheduled and maintained.
• Prepare, submit, and track expense reports through Concur, and work to accelerate invoice and bill payments while staying aligned with group policies.
• Coordinate off-site meetings and larger gatherings by arranging travel, hotels, car services, dining reservations, and logistics for both domestic and international participants.
• Support overseas travel schedules and meeting agendas, and assist the CEO’s office and other departments with seminars and company meetings held several times each year.
• Keep the VP’s workspace organized, manage supplies and catering, welcome guests, and provide refreshments when needed.
• Compile presentation materials and strategic inputs from the VP’s direct reports as required.
• Coordinate year-end gifting and greetings for vendors, including shipping arrangements.
• Assist senior direct reports with travel bookings, reservations, and expense-related tasks.
• Work closely with senior leadership on related matters and act as a backup support resource for the Executive Assistant to the President.
• Build Excel spreadsheets, create PowerPoint presentations, and handle other special assignments.
• Help onboard new team members, maintain team records such as birthdays and important dates, and organize gifts or celebrations.
• Take care of everyday ad hoc needs such as meal orders, package shipments, and similar miscellaneous requests.
• Monitor and manage the department’s travel and entertainment budget.

Candidate profile

The ideal candidate will have a bachelor’s degree and at least one year of experience supporting senior executives. Strong written and verbal communication, excellent organization, careful attention to detail, and solid follow-through are essential. Advanced Microsoft Office capability is required, and experience with SAP is a plus. The role also calls for discretion when handling confidential matters, a strong sense of urgency, and flexibility to travel and work early mornings, late evenings, and some weekends as needed. French fluency would be an added advantage.

Additional information

This is a full-time onsite position based in New York. Applicants must have valid work authorization to work in the United States. The hiring process includes an online application followed by multiple interviews if the profile is a fit. The company emphasizes long-term career growth and provides training on its history, craftsmanship, and creations. The compensation package includes salary, benefits for eligible employees, and bonus eligibility.

Compensation

The expected annual salary range for this role is $95,000 to $105,000.