Executive Assistant

About Stone King LLP

Stone King is a driven and principled law firm, proudly recognised as national frontrunners in their specialisms throughout the country. Their collaborative ethos and core values emphasize doing right by clients, communities, and employees alike, creating a purpose-led organisation passionate about their sectors.

Role Overview

The Executive Assistant role offers critical, forward-thinking support to Executive Board members, allowing them to focus on steering the firm towards its strategic goals. As a visible and trusted coordinator of executive activities, this position demands exceptional organisational skills, sound judgement, confidentiality, and the ability to juggle competing priorities effectively.

The role is based in Birmingham, England, with hybrid working options and flexibility to be located at any of Stone King's six offices across the UK.

Key Responsibilities and Duties

• Deliver comprehensive, proactive support to Executive Board members, managing their priorities and schedules efficiently.
• Handle complex, frequently changing diaries and resolve scheduling conflicts to ensure optimum productivity.
• Anticipate upcoming deadlines and demands, coordinating priorities accordingly.
• Arrange and coordinate internal and external meetings, including scheduling, logistics, agenda creation, and timely circulation of relevant documents.
• Accurately take minutes during meetings, maintain action logs, and ensure clear communication on follow-ups.
• Track meeting action items and ensure timely completion by respective stakeholders.
• Organise travel plans, accommodation, and detailed itineraries, ensuring smooth logistics and cost efficiency.
• Prepare, draft, and review correspondence, presentations, reports, and briefing papers to a high standard.
• Assist with preparation and coordination of documents for Board, Committee, and leadership meetings.
• Serve as a central point of contact for Executive Board members, fostering effective working relationships internally and externally.
• Handle confidential, sensitive information with professionalism and discretion at all times.
• Maintain accurate record-keeping and filing in accordance with firm policies.
• Ensure documents are properly prepared, stored, and distributed following organisational procedures.
• Uphold professionalism, integrity, and confidentiality across all interactions and deliverables.

Required Qualifications and Experience

• Demonstrated experience as an Executive Assistant, Executive PA, or senior administrative support to senior leaders or board-level executives.
• Expertise in managing complex diaries and balancing competing priorities.
• Proven ability to coordinate meetings, prepare agendas, supporting documents, and take minutes.
• Experience managing travel arrangements, expenses, and overall executive administration.
• Strong written communication skills capable of producing high-quality correspondence and documents.
• Ability to handle multiple tasks simultaneously with meticulous attention to detail.
• Capacity to work independently, exercising initiative and autonomy.
• Proficient in Microsoft 365 tools such as Outlook, Word, PowerPoint, and Teams.
• Understanding of governance and administrative processes within a professional services environment.

Desired Attributes

• Previous experience in a professional services or partnership setting.
• Background supporting governance or regulatory practices.
• Relevant qualifications in administration or business support.
• Experience aiding Board or Committee governance procedures.

Interpersonal Competencies

• Ability to build strong, credible relationships with senior stakeholders, colleagues, and external contacts.
• Highly organised with a proactive, forward-thinking mindset.
• Sound judgement and discretion when dealing with sensitive issues.
• Effective communication skills adaptable to various audiences.
• Resilient and adaptable in a dynamic, fast-paced environment.
• Accountable with a solutions-oriented approach.
• Confidence to influence and challenge constructively as needed.
• Skill in anticipating needs and identifying opportunities for process improvements.

Diversity, Equity, and Inclusion Commitment

Stone King champions diversity, valuing individual differences and fostering an inclusive environment where everyone can thrive. They are signatories to various pledges supporting mental health, race fairness, age-friendliness, and disability confidence. The firm offers interview opportunities to disabled applicants meeting minimum criteria and makes reasonable adjustments during recruitment to ensure accessibility.

Compensation and Benefits

• Competitive salary package.
• Participation in the Profit Share Scheme.
• Cycle to work initiative.
• Private Medical Insurance coverage.
• Life insurance at four times the salary.
• Company pension scheme.
• 28 days annual leave in addition to UK statutory holidays.
• An additional day annually dedicated to Corporate Social Responsibility activities.

Application Details

The closing date for applications is 24 July 2026, with vacancies potentially closing earlier if sufficient applications are received. Candidates are encouraged to apply promptly.

Stone King LLP operates as an equal opportunities employer, ensuring all employment decisions are free from discrimination and bias.

Recruitment agencies are requested to refrain from submitting unsolicited CVs.