Executive Assistant, Administrative Officer III

Overview

Joining the Maryland Department of Human Services means becoming part of a statewide workforce of more than 5,000 people who work to improve the lives of over 1 million Maryland residents every year. The department supports communities through economic assistance, preventive services, and care for children and adults.

The organization focuses on serving people more efficiently and is committed to innovation, collaboration, and ensuring that no one is left behind in Maryland.

Role Summary

This position plays an essential role in supporting the Talbot County Department of Social Services. The job combines executive and director-level administrative assistance with responsibilities in risk prevention and mitigation, information technology, communication and outreach, finance, and personnel support.

Work Location

Talbot County Department of Social Services, Local General Administration, 301 Bay Street, Unit 5, Easton, MD 21601.

Key Duties

• Oversee and coordinate the Director’s office operations.
• Handle administrative processes related to Service, FIA, CS, and LGA functions.
• Safeguard and organize confidential records and files.
• Partner with the Director to prepare agendas for executive team, management team, and all-staff meetings.
• Attend meetings and record minutes for executive and management discussions, including policy development, procedure review, budget planning, and personnel matters.

Minimum Qualifications

Applicants must satisfy all minimum and selective qualification requirements to be considered eligible.

Education: High school diploma from an accredited school or a recognized high school equivalency credential.

Experience: Three years of administrative support or professional-level work.

Substitution Options

• Thirty college credits from an accredited college or university may replace one year of experience, up to a maximum of two years.
• A bachelor’s degree from an accredited college or university may substitute for the required experience.
• Commissioned officer service in the U.S. Armed Forces may be accepted year-for-year if the service involved staff work requiring independent judgment, analysis, interpretation of complex administrative policies or plans, and recommendations for process improvement.

Preferred Qualifications

• At least one year of executive-level administrative support experience.
• At least one year of hands-on use of Google Workspace tools such as Gmail, Calendar, Docs, and Sheets.
• At least one year of experience using virtual meeting tools such as Zoom, Google Meet, or Microsoft Teams.
• At least one year of experience with SailPoint, Workday, and the State of Maryland Financial Management Information System (FMIS).

Licensing Requirement

This role may involve driving a motor vehicle. If assigned such duties, the employee must hold a valid Maryland driver’s license.

Selection and Evaluation

Applicants should make sure their application clearly demonstrates how they meet the requirements, since only information submitted by the closing date will be reviewed. Candidates who qualify will be ranked and placed on an eligible list for at least one year. Current State employees applying for promotion will have salary handled under Maryland State guidelines.

The review process is based on education, training, and experience as reflected in the application and matched against the role’s requirements. A supplemental questionnaire may also be required and may factor into the assessment.

If education was completed outside the United States, proof of equivalent U.S. education from a foreign credential evaluation service must be provided before hire.

Benefits

State employees receive a competitive benefits package that includes low-cost health, dental, and vision coverage.

• Six personal leave days per year for new employees, prorated by start date.
• Ten days of annual leave accrued each year.
• Fifteen days of sick leave accrued each year.
• Up to 60 days of paid parental leave for the birth or adoption of a child.
• At least 12 paid holidays each year.
• Pension credit toward retirement.
• Some positions may qualify for telework.

Application Instructions

Applying online is strongly preferred. If online submission is not possible, paper applications and the supplement questionnaire may be mailed to Attention: Cynthia McMillian, Department of Human Services, Examination Services Unit, 25 S. Charles Street, Room 1116-F, Baltimore, MD 21201.

Applications and questions may also be sent by email to cynthia.mcmillian@maryland.gov. Voice: 410-767-7199.

For issues with user accounts or general questions about the online application system, contact the Maryland Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov.

Unrequested documents should not be submitted, and resumes alone will not be treated as a completed State application. TTY users may call through Maryland Relay.

Equal Opportunity Notice

Maryland is an equal opportunity employer and seeks a workforce that reflects the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. Veterans are also encouraged to apply and are thanked for their service.

Additional Information

Grade: 15.

No opening count, pay amount, or start date was provided in the source.

This job is a full-time, on-site position.