Executive Administrative Assistant

About the Company

A well-established European manufacturer is launching a shared-services centre in India and is hiring an Executive Administrative Assistant to support the leadership team and keep day-to-day operations organised. The role sits at the heart of a new setup and helps ensure the office and executives function efficiently. Flexiple is a managed marketplace that connects global companies with high-performing teams and GCCs in India.

Role Overview

This position combines executive assistance with office administration. The person in this role will help leaders stay on top of schedules and communication while also handling records, vendors, documents, and administrative workflows.

Work Location

Hiring is open across Bengaluru, Mumbai, Delhi NCR, Hyderabad, Pune, Chennai, Kolkata, Ahmedabad, and also for remote candidates based in India.

Key Responsibilities

• Plan and manage calendars, meetings, and travel arrangements for the leadership group.
• Draft emails, reports, correspondence, and presentation materials as needed.
• Monitor action points and coordinate follow-ups across different teams.
• Keep records, files, and document systems organised and up to date.
• Handle vendor coordination, purchase orders, and office-related logistics.
• Review and process expenses, invoices, and approvals with careful attention to accuracy.

Ideal Candidate Profile

• 2 to 5 years of experience in executive assistance, office administration, or coordination roles.
• Strong organisational ability with the capacity to manage multiple tasks and deadlines.
• Excellent spoken and written English, along with a helpful, service-oriented approach.
• A dependable remote working setup and a strong habit of following through on tasks.

Preferred Qualifications

• Prior exposure to a shared-services setup, manufacturing environment, or multinational company.
• Comfort using Microsoft Office, Google Workspace, and related document-management tools.
• Experience working with vendors and collaborating across international teams.

What We Offer

• An early-stage administrative role at a European manufacturer’s India centre.
• Remote-friendly hiring across India with potential for long-term placement.
• A varied role covering both executive support and office operations.
• One application may be considered for this role and other matching opportunities.

Hiring Process

The selection stages are HR screening, assignment, Leadership Round 1, Leadership Round 2, and culture fit.