Document Controller

Role overview

Glanua is hiring a permanent Document Controller in Loughrea, County Galway. This position sits within a fast-growing organisation and focuses on keeping project and company records accurate, traceable, and available to the right people at the right time.

What you will do

• Oversee company and project records so they remain organised and well controlled.
• Refine and apply document control processes to improve consistency and efficiency.
• Check that all files and records satisfy required formal standards and documentation rules.
• Arrange, file, store, and locate both digital and paper documents for clients and industry stakeholders.
• Prepare document status updates and progress summaries for senior leadership.
• Carry out routine document checks and audits.
• Use computer systems to organise, route, and distribute documents across the business.
• Support early project planning by making sure documentation is in place when needed.
• Release documents at the correct stages so projects can move forward without delay.
• Roll out updates to the document management system across the Glanua Ireland business.
• Share incoming project documents with the appropriate team members.
• Work with management teams to support procedure compliance on BIM 360 Docs and SharePoint, which are the main document management platforms.
• Complete document management tasks while preserving a clear audit trail for all incoming material.
• Make sure all outgoing information is controlled and fully traceable.
• Support QA processes and help maintain compliance with company procedures.
• Escalate any procedure non-compliance to project teams.
• Provide guidance and training to project teams on the BIM 360 document management system.
• Coordinate with the Digital Lead, BIM Coordinators, Design Managers, Project Managers, and site personnel on document submissions.
• Share short status updates to summarise project progress.
• Ensure information is distributed promptly, accurately, and efficiently so the construction programme stays on track and client needs are met.
• Handle sensitive documentation with discretion and confidentiality.

Experience and background

• A track record of using or implementing web-based information management systems is required.
• Experience in information management, office administration, or a similar discipline is helpful, though not mandatory.
• At least 5 years of experience in documentation or information management is expected, ideally in construction.
• Previous work with cloud-based document management systems is preferred.
• Training will be provided to the right candidate where relevant.

Working arrangement

This is a permanent, full-time onsite role based in Loughrea, Co. Galway.

Benefits and rewards

• Opportunity to join an ambitious organisation with room to grow.
• Competitive base pay and pension.
• Monday to Friday schedule with an early finish on Fridays.
• 22 days of annual leave plus 10 bank holidays.
• Company laptop provided.
• Access to an Employee Assistance Programme offering confidential support 24/7, 365 days a year for employees and their families.

Additional information

Glanua Limited is an equal opportunities employer.