Customs Clearance Support Specialist

Role Overview

This position supports import and export customs clearance activities for shipments linked to procurement, raw materials, by-products, and commercial operations in Gujarat. The role focuses on coordinating with internal teams, customs brokers, shipping lines, finance, and customs authorities to ensure timely documentation, duty payments, filings, and release of cargo while helping control avoidable costs and delays.

Key Responsibilities

• Coordinate with the Mumbai procurement and raw-material teams well in advance to plan expected shipments and vessel schedules, typically around three months ahead.
• Collect and track required import documents before shipment arrival, usually within 4 to 7 days.
• Review documents against customs requirements and contractual terms to ensure completeness and accuracy.
• Guide the procurement team on arranging Certificates of Origin when duty concessions are available under Free Trade Agreements.
• Track shipments arriving from non-FTA countries and inform the DGFT team for Advance Authorisation issuance.
• Check draft Certificates of Origin for FTA imports and verify same-day draft COO documentation as per customs rules.
• Cross-check invoice calculations before submission to Customs.
• Follow up with procurement for the original Certificate of Origin ahead of shipment arrival, usually 4 to 5 days in advance.
• Share verified documents with the CHA for preparation of the Bill of Entry checklist.
• Coordinate with shipping lines for vessel declaration and IGM filing.
• Review the Bill of Entry checklist and inform the CHA to proceed with filing.
• Track Bill of Entry file details and FAG location with the CHA.
• Submit recall letters to Customs after Bill of Entry filing.
• Monitor PO entries with the procurement team and ensure updates, approvals, and verification are completed.
• Prepare system-generated approval notes for customs duty payments and submit them to the Accounts team.
• Plan customs duty funding regularly based on shipment tracking, shipping line communication, jetty updates, and plant requirements.
• Handle shipment bunching cases by coordinating with concerned teams on exact vessel berthing so funds are blocked only when needed, helping reduce interest cost.
• File the Bill of Entry after IGM filing under duty payment or duty-free/Advance Authorisation cases and follow up for clearance.
• Respond to customs queries on FAG-filed BEs on the same day and work toward same-day closure.
• For shipments moving from Nhava Sheva port to ICD Ankleshwar, file the Bill of Entry only after containers are moved onto the rack, helping avoid early duty blockage and reduce interest cost.
• Coordinate with procurement and finance teams on PO entry updates, approvals, and verification.
• Follow up with Finance and Accounts for timely customs duty payment and check the IECGATE system to confirm payment receipt.
• If payment is pending, coordinate with Finance and the Kolkata team to ensure same-day duty payment and minimize interest exposure.
• Work with the CHA and Customs authorities to secure out-of-charge status for Bills of Entry.
• Obtain out-of-charge Bills of Entry for cargo discharge and support timely IGST Cenvat credit.
• Coordinate with the by-product commercial team for advance document collection before shipment arrival, usually 4 to 5 days in advance.
• Submit the required papers to Customs to obtain loading permission.
• Share loading/discharge permission updates with the jetty team and commercial team.
• Coordinate with the shipping line and by-product commercial team for final documents required for bunker differential duty payment.
• Review final documents and prepare the final calculation for bunker differential duty.
• Send approval notes to Finance for bunker differential duty payment.
• Prepare the final differential letter and send it to Customs for challan preparation at the CHA end.
• Follow up with Finance for DD arrangement.
• Coordinate with the CHA and bank for bank-endorsed challans and circulate them to the concerned teams by email.
• Support export incentive claims by coordinating shipping bill preparation and filing to help the company receive eligible export benefits.
• Check export documents thoroughly and share the verified set with the CHA for shipping bill filing and loading permission.
• Track whether shipping bills have been filed by the CHA.
• Obtain discharge/loading permission from Customs and inform the jetty and commercial teams once approved.
• Arrange post-export documents for Customs, such as Bill of Lading, Statement of Facts, and Mate Receipt.
• Send Bills of Entry and Shipping Bills to banks for IDPMS closure, to the GST team for IGST credit, and to the Commercial team for GRN processing.
• Ensure compliance with customs procedures, notifications, and related statutory requirements.

Compliance and Coordination Notes

The role also includes continuous coordination across procurement, finance, commercial, jetty, shipping line, CHA, bank, DGFT, and customs teams to prevent delays, avoid excess duty blocking, and maintain statutory compliance throughout import and export cycles.

Requirements

• Strong working knowledge of customs documentation and clearance processes for imports and exports.
• Ability to verify invoices, Certificates of Origin, Bills of Entry, shipping bills, challans, and related supporting papers.
• Experience coordinating with procurement, finance, shipping lines, CHAs, customs officials, and internal commercial teams.
• Familiarity with duty payment workflows, IGM filing, Advance Authorisation, FTA-related documentation, and export incentive handling.
• Capability to manage time-sensitive follow-ups and resolve customs queries quickly, including same-day responses where required.
• Attention to detail for document checks, calculations, approvals, and compliance tracking.
• Understanding of customs procedures, notifications, and statutory compliance expectations.

Eligibility

Candidates who can manage end-to-end customs clearance coordination for import and export shipments, work closely with multiple internal and external stakeholders, and handle documentation-driven compliance tasks in an onsite role in Gujarat are suitable for this position.

Perks and Benefits

No separate perks or benefits were specified in the source. The role does highlight business value through reduced interest cost, better duty planning, and smoother clearance turnaround.

Additional Information

Employment type: full-time, onsite. Location: Gujarat, India. No salary, stipend, internship duration, start date, or application deadline was provided.