Coordinator, National Publicity

Role overview

This position supports the Senior Vice President of National Publicity with senior-level administrative work while also contributing directly to the day-to-day coordination of film publicity campaigns. The role combines executive assistance with campaign operations across national, digital, and talent publicity initiatives.

Key responsibilities

• Oversee the SVP’s phone line, calendar, travel, expenses, invoices, and daily operational needs.
• Plan and coordinate team meetings and related scheduling.
• Maintain frequent communication with executives, filmmakers, and talent representatives.
• Prepare filmmaker and talent schedules and keep them updated with changes such as event details, travel, grooming, and security information.
• Organize travel and logistics for filmmakers, talent, and their support teams, ensuring movement is tracked carefully throughout publicity campaigns.
• Set up glam and grooming support, including hair, makeup, styling, and security, while confirming contractual, logistical, and budget requirements are met.
• Partner with legal teams on participation-related documentation such as visas and non-disclosure agreements.
• Track invoices, purchase orders, and vendor billing issues, including those from groomers, stylists, and security providers, to help maintain budget accuracy.
• Coordinate contract requests and vendor payments with the Administrative Assistant and keep budgets current.
• Maintain working documents such as calendars, timelines, status reports, filmmaker decks, credits, one-pagers, and production notes.
• Manage internal and external distribution lists for publicity materials.
• Review daily press coverage for each film title and circulate it promptly to studio, marketing, production, filmmaker, and personal publicity contacts.
• Work with national and digital teams to compile screening information and distribute reports to the right recipients.
• Search for, compile, and distribute reviews quickly and accurately.
• Create media invitations for New York and Los Angeles.
• Set up and staff screenings, manage print trafficking, and maintain RSVP lists in coordination with publicists and the Administrative Assistant.
• Support talent and filmmakers onsite at red carpets, press junkets, interviews, appearances, conventions, award shows, film festivals, and similar publicity events.
• Stay current on national print, broadcast, and radio outlets, along with key writers and hosts in Los Angeles and New York.
• Contribute ideas with national and online publicity teams for film initiatives.
• Handle research and other special projects as assigned.

Required qualifications

• At least 1 year of relevant experience; strong internship experience may also be considered.
• Bachelor’s degree required.
• Strong command of Microsoft Word, Excel, and PowerPoint.
• Excellent writing, speaking, and interpersonal communication skills, with the ability to work well with staff, administrators, outside contacts, and senior leadership.
• Comfortable using social media tools professionally.

Preferred capabilities

• Strong relationship-building ability.
• Experience in the entertainment sector.
• Working knowledge of common industry processes, practices, and terminology.
• Highly organized with strong attention to detail.
• Able to prioritize work and manage deadlines effectively.
• Self-driven and proactive.
• Able to juggle multiple tasks and perform well under pressure while staying calm.
• Skilled at anticipating needs, managing time efficiently, and communicating promptly.

Compensation and benefits

The posted hiring range is $53,000 to $63,600 per year. Final starting pay will depend on factors such as location, market conditions, experience, training, and education.

Benefits for this role include medical, dental, vision, a 401(k) plan, life insurance, disability coverage, tuition assistance, and PTO, or as otherwise provided by the applicable collective bargaining agreement.

What the company offers

• Competitive pay and a broad benefits package.
• Generous paid time off.
• The chance to join one of the company’s most dynamic teams.
• Opportunities for both in-person and virtual engagement events.
• Ways to build meaningful connections and a strong workplace community.

Equal opportunity and accommodations

The employer is committed to equal employment opportunity and welcomes applicants regardless of race, color, ethnicity, ancestry, religion, creed, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, gender expression, or veteran status. Reasonable accommodations are available for qualified individuals with disabilities or disabled veterans who need help accessing the careers site or applying. Accommodation requests can be made by phone or email, and only messages left for that purpose will be returned.

About the company

The organization is a major film studio with a long history in global entertainment, known for producing and distributing many iconic films and major franchises. It operates across film, home entertainment, international distribution, licensing, and studio groups, and is part of a larger media company with well-known entertainment and streaming brands.