Business Support Administrative Assistant

Role overview

This contract role is for a guest-facing workplace support professional who helps create a polished, high-touch experience for employees, clients, and visitors. The position operates as part of a hospitality and workplace service team and covers reception, visitor handling, meeting room coordination, pantry support, and event assistance. The role calls for a service-first mindset, strong presentation standards, and the ability to handle day-to-day workplace operations with care and consistency.

Meeting room and client suite coordination

The position involves keeping meeting rooms, client suites, training rooms, and conference spaces ready for use and maintained to a high standard. This includes preparation before meetings, checking AV and VC equipment, resetting rooms between bookings, handling booking changes, and supporting requests such as catering, equipment, and special setup needs. The role also includes keeping booking records accurate, managing room inventory and consumables, tracking no-shows and block bookings, and carrying out visual checks to compare bookings with actual usage.

Hospitality and events support

The role supports the setup, running, and wrap-up of workplace events and client functions. This includes coordinating with relevant teams, helping with venue setup and dismantling, carrying out risk checks, supporting food and beverage service, and staying present during events to make sure service runs smoothly. The position also helps with event communication, attendee confirmation, badge creation, and wider internal event support when needed.

Reception and visitor management

The successful candidate will provide a consistently professional front-of-house experience. Duties include greeting staff and visitors warmly, keeping reception and waiting areas tidy, answering queries about the building and local amenities, managing visitor categories according to security procedures, issuing passes, informing hosts of arrivals, and escorting guests where required. The role also involves monitoring visitor waiting areas, carrying out site inspections, reporting maintenance or cleaning issues, sharing ideas to improve reception services, collecting feedback, supporting new joiner orientation, and briefing visitors on emergency and evacuation procedures.

Pantry and utility support

This role includes maintaining pantry and social hub areas to a high standard of cleanliness and readiness. Responsibilities cover checking stock levels, replenishing consumables, supporting stationery and first aid supplies, and raising issues when cleanliness, dryness, or stock levels fall short. The position also includes reporting shortages in shared utility supplies such as stationery and printer toner.

Additional operational support

Beyond the core service areas, the role requires smooth communication with community and facilities teams, management of telephone enquiry and switchboard activity, support as a concierge super user for designated sites or zones, and administration or financial assistance where required. The candidate must also maintain compliance with statutory and operational requirements, follow health and safety procedures, take part in audits, adapt service delivery as customer needs change, and complete other reasonable tasks assigned by the business.

Important job details

This is a mid-level contract role based in Dubai, United Arab Emirates. The function sits within administrative support in the real estate sector. No salary, stipend, number of openings, or start date were specified. The source also included a general platform disclaimer advising applicants to independently verify employer details and to avoid sharing money or personal bank information; that advisory content has been retained in substance here as part of the full job context.

Disclaimer and caution

Candidates should independently verify employer information before applying and should be cautious about any request for payment or sharing of sensitive personal or banking information. If any suspicious activity is encountered, it should be reported through the appropriate channel.