Administrator, Canadian Payroll

About Hammond Power Solutions

Hammond Power Solutions is based in Guelph, Ontario and operates as a global manufacturer. Over the last 100 years, the company has become North America’s leading specialist in custom dry-type transformer design and manufacturing. Its products support a wide range of demanding electrical applications, including mining, rectifiers, drives, traction, wind, solar, and other power systems.

The company is currently hiring an Administrator, Canadian Payroll to join its team in Guelph.

Role Overview

Reporting to the Canadian Accounting Manager, this position handles detailed payroll calculations, general accounting support, and payroll administration across multiple locations. The role also includes cost-related reporting such as labour analysis and scrap control analysis/bookings.

Key Duties

• Prepare, verify, and process payroll, bonus, and director fee payments for hourly and salaried staff in Ontario and Quebec, including all related calculations and deductions such as EI, CPP/QPP, income tax, WSIB, CSST, and pension contributions.
• Review payroll outputs carefully to confirm accuracy and completeness.
• Keep payroll software current and functioning with the latest updates.
• Evaluate payroll processes and controls to identify opportunities for improved efficiency.
• Administer additional pay items, including bonuses, LTIP payments, and vacation payouts.
• Enter weekly payroll data into the general ledger, reconcile payroll accounts, and match cash activity to bank records.
• Prepare weekly labour distribution reports and analyze direct and indirect hours by cost center, along with MOS productivity reporting and weekly reconciliations.
• Complete year-end labour analysis and associated reporting tasks.
• Maintain employee benefit records, including ESOP, RSP, and pension arrangements.
• Update employee records for new hires, retirements, terminations, salary changes, and related employment changes.
• Communicate with government agencies such as CRA, HRSDC, and FRO.
• Prepare and reconcile statutory filings and tax slips, including T4s, T4As, T2200s, RL-1s for Quebec, T5s, and all other required federal, Ontario, and Quebec reporting and remittances within required deadlines.

Requirements

• A completed diploma or degree in Business, Accounting, or Human Resources.
• Between 2 and 5 years of related work experience.
• Valid Payroll Compliance Practitioner (PCP) certification.
• Working knowledge of payroll principles, methods, practices, and employment contracts.
• Ability to work independently and make sound judgments while handling strict deadlines and pressure.
• Previous experience running payroll for employees in both Ontario and Quebec.
• Strong ability to perform calculations and enter data quickly and accurately.
• Intermediate or advanced proficiency with Microsoft Office, especially Excel, and automated payroll systems; UKG experience is preferred.
• Bilingual English-French skills are an asset for supporting Canadian operations.
• Manufacturing payroll experience is considered an advantage.

Compensation and Benefits

The base salary for this position is offered within a range of $71,600 to $107,400 annually, with the final amount depending on experience, qualifications, and the complexity of the role. In addition to base pay, the position includes a comprehensive benefits package and eligibility for performance-based incentives.

Hammond Power Solutions says it is Great Place to Work Certified and supports employees through equitable compensation, benefits, variable pay programs, and an Employee Stock Ownership Program. Benefits are designed to support wellness, mental health, and financial security, including support for employees at different life stages from early career to retirement. The company also promotes work-life balance through flexible schedules, paid time off, and leaves of absence, and provides access to a confidential Employee and Family Assistance Program for employees and their families. Employees can also contribute to community initiatives through the company’s giving strategy.

Accessibility and Equal Opportunity

The employer welcomes applications from all qualified candidates and states that it has a strong record of supporting people with disabilities. Accommodation can be arranged at any stage of the hiring process, and applicants may contact the People & Culture team for more information on accommodation policies.