Administrative Officer

Role overview

The Office of Naval Research is seeking an Administrative Officer to oversee division-level administrative, budgetary, and financial operations. This role focuses on setting administrative and management objectives, guiding day-to-day execution, and ensuring that financial and operational activities support the division’s mission.

Key duties

• Set administrative and management goals and translate them into workable objectives for the division.
• Plan, direct, coordinate, and carry out the division’s administrative and financial management activities.
• Manage both direct and indirect budgets, monitor actual spending against planned allocations, accept funding, and review expenditure trends to identify and resolve issues.
• Oversee cost center administration, reimbursables, and direct charge activities connected to NRL Working Capital Fund operations.

Employment requirements and conditions

• Applicants must be citizens of the United States.
• Candidates must be found suitable for federal employment.
• Enrollment in direct deposit is mandatory.
• New hires in the Department of the Navy must pass the E-Verify employment verification process.
• Under Department of Defense rules, retired military members applying within 180 days of retirement may be subject to 5 U.S. Code 3326.
• Men born after 12/31/1959 must be registered for Selective Service.
• An interim and/or final security clearance must be obtained and maintained before entry on duty.
• A successful pre-employment drug test, including marijuana screening, is required, and the position is subject to random testing.
• This is a mission-essential role, meaning continuity of operations and completion of mission-critical tasks may be required.
• Travel to CONUS and OCONUS locations, including remote or isolated sites, may be necessary, and extended travel on military or commercial aircraft may be required.
• Completion of training and obtaining/maintaining a government travel card are required for travel-related purchases.

Minimum qualifications

To qualify at the required level, you must show at least one year of specialized experience equivalent to GS-05/10 or pay band NO-02 in federal service, or comparable experience in a public or private organization, performing most of the following:

• Preparing, presenting, and managing multi-million-dollar direct and indirect budgets in a Navy Working Capital Fund environment.
• Building and interpreting detailed financial statements and management reports to guide leadership on resource, space, and infrastructure needs.
• Serving as the main operational point of contact with external support divisions to improve workflow and internal processes.
• Leading division-wide human resources functions and supervising a varied team across procurement, budget, personnel, and clerical work.
• Creating organizational plans and defining procurement resource needs to support changing projects and workloads.

Education options

If you do not meet the experience requirement, you may qualify through education or a mix of education and experience. Acceptable education includes a Ph.D. or equivalent doctoral degree, three full years of progressively higher-level graduate study leading to such a degree, or an LL.M. if it is related to the position. A transcript must be included if you are qualifying through education.

Additional information

This role is part of the Department of Defense Priority Placement Program. More than one vacancy may be filled through this announcement. During the application process, you may opt in to make your resume visible to other hiring managers in the agency who are recruiting for similar local positions. Some of those opportunities may include relocation support or recruitment incentives, depending on funding and policy.

If you opt in and are referred, your resume may remain visible to other hiring managers for 180 days after the announcement closes. Opting in does not affect this application or guarantee consideration for other openings.

Annuitant selection is subject to Department of Defense and Department of the Navy policy. PPP candidates are placed at the FPL if they are determined Well Qualified. Military spouse preference applicants are placed at the highest grade for which they qualify and are determined Best Qualified. ICTAP applicants must meet all qualification requirements, receive a highly qualified rating of 85 or above, and submit the required documentation, including the agency notice, latest performance appraisal, and latest SF-50 or personnel action notice.

Candidates should be dedicated to improving federal efficiency, supportive of American republican ideals, and committed to the rule of law and the United States Constitution.

Benefits

Federal employees receive a comprehensive benefits package. The exact benefits available depend on appointment type and whether the position is full-time, part-time, or intermittent.