Administration Officer
SEHA - Abu Dhabi Health Services Co.
Abu Dhabi, United Arab Emirates · Full Time
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- Experience
- Any
- Salary
- —
- Openings
- 1
- Posted
- 1 week ago
- Work mode
- In office
- Education
- Bachelor's degree or equivalent in Business Administration or relevant field OR Diploma in relevant field with 3 years of additional experience. Master's degree or equivalent in English language or r…
- Eligibility
- This role is open to individuals who meet the specified educational qualifications and possess the required administrative and organizational skills. Candidates should be able to work effectively in a team environment and adhere to strict compliance and confidentiality standards.
- Resume
- Required to apply
Where you'll work
Job description
About the Role
SEHA - Abu Dhabi Health Services Co. is seeking an Administration Officer to join their team in Abu Dhabi. This full-time, onsite position involves coordinating various administrative tasks, ensuring smooth office operations, and supporting departmental activities. The role requires strong organizational skills, excellent communication, and adherence to SEHA's compliance guidelines and customer service standards.
Key Responsibilities
- Coordinate with internal departments, external entities, clients, and employees to address and resolve issues.
- Document important information and discuss findings with superiors.
- Follow up on the progress of pending matters and provide necessary information as directed.
- Manage and maintain office equipment, ensuring all devices are in working order.
- Monitor and maintain adequate stock of office supplies.
- Assist with departmental activities, including inter-departmental coordination, report review, studies, and correspondence.
- Support the organization of meetings and appointments, including managing schedules and facilitating participation.
- Maintain and manage the department's filing system for all incoming and outgoing correspondence.
- Develop and update databases related to departmental activities.
- Prepare worksheets and charts as instructed.
- Respond promptly to verbal and written inquiries to maintain high client service standards.
- Participate in team efforts and collaborate with colleagues for efficient workflow.
Facility Specific Responsibilities and Compliance
- Adhere to SEHA's policies, procedures, and practices, as well as other regulatory requirements.
- Ensure all regulatory requirements, including licensure, certification, and mandatory training, are completed within specified timeframes.
- Maintain strict confidentiality of all information handled, in accordance with facility policy.
- Act as a brand ambassador for the facility, promoting a customer-focused philosophy in all interactions.
- Foster positive and effective working relationships within the department and across other facility departments.
- Perform any other assigned duties relevant to the core responsibilities of the role.
- Comply with Occupational Health and Safety, Materials Management, and Maintenance standards, including infection control guidelines.
- Understand and adhere to emergency preparedness plans and policies.
- Continuously develop skills and acquire knowledge relevant to the position.
- Maintain professional attire in accordance with workplace expectations and health and safety policies.
- Build partnerships within the organization to support client-centered care.
- Comply with regulations related to mentoring, training, and development of UAE national staff.