Administration and Accounting Assistant

About the Company

The Black Dirt Company is based in Spruce Grove, Alberta and operates as both a landscaping supply centre and a trucking business. Its core business includes the sale and delivery of topsoil, garden mix, decorative rock, sand and gravel, fill clay, sod, and other landscaping materials. The company serves projects of all sizes by offering tailored solutions and dependable service, and it places strong emphasis on safety and customer care. It also focuses on employee growth, aiming to provide a workplace where people can build a career that fits both their personal and professional goals.

The organization describes itself as a team-oriented workplace where effort is recognized, community impact matters, and employees are supported with competitive compensation, challenging work, and a positive environment.

Position Overview

The company is hiring a full-time Administration and Accounting Assistant to support a broad mix of office, accounting, safety, and operational functions. The role is centered on financial administration, accounting system updates, health and safety coordination, and day-to-day support for employees, leadership, and outside vendors. Success in this position requires strong organization, accuracy, and the ability to juggle several priorities at once.

Key Responsibilities

• Handle receivables by running distribution totals, verifying incoming EFTs and e-transfers, and posting general journal entries in SAGE.
• Process payables in SAGE by managing electronic and paper invoices, attaching scanned records to entries, and matching them with purchase orders.
• Prepare and run payroll twice each month, including calculating and applying deductions for the periods from the 16th to month-end and from the 1st to the 15th.
• Make sure GST filings are completed on time by the end of the following month.
• Complete bank reconciliations and manage deposits received by EFT, cheque, and transfer.
• Maintain accounting records for Key Largo Holdings and 243 AB Ltd., and help assemble year-end documents for the accountant.
• Process incoming payments such as cheques, e-transfers, and EFTs in CP, save remittance records, and prepare accurate cash receipt entries.
• Keep vendor files organized by scanning, saving, and filing payable documents on the shared drive.
• Enter and maintain transactions in SAGE, including journal entries for deposits and reconciliation of cash receipts.
• Support onboarding by setting up new hires in SALUS, explaining dispatch tools, helping with forms, and issuing items such as keys and fuel fobs.
• Administer employee benefits and support proper enrolment and communication of the program.
• Manage fuel card systems and make sure passcodes are assigned correctly.
• Order shop and building supplies as needed, including coordination with Keith and Dispatch for wood orders.
• Serve as chair of the Health and Safety Committee by organizing quarterly meetings, leading discussions, recording minutes, and reviewing incidents.
• Register employees for mandatory training and help ensure health and safety compliance requirements are met.
• Open incidents in SALUS, upload supporting documents, and assist with incident follow-up.
• Create and revise forms in SALUS when requested.
• Support year-end filing by providing the accounting team with required documents and answering related questions.

Requirements

• Previous experience in administrative support, ideally in an accounting or finance-focused environment.
• Working knowledge of SAGE or another comparable accounting platform.
• Familiarity with payroll administration and standard payroll workflows.
• Ability to work on your own, manage several priorities, and meet deadlines.
• Strong accuracy and attention to detail, especially in financial records and data entry.
• Good communication skills and the ability to collaborate effectively with different teams.

Working Conditions

• This is a full-time weekday role from Monday to Friday.
• Some overtime may be necessary when reporting deadlines approach.

Additional Information

This opportunity is suited to someone who is proactive, well organized, and comfortable working across administration, accounting, and operational support functions in a hands-on environment.

No salary or stipend amount was provided in the source information.