Job description

Role overview

KVK Tech, Inc. is seeking an Accounts Payable Specialist to handle the end-to-end payables process. This position focuses on accurate, timely, and compliant processing of supplier invoices and payments while reinforcing financial controls, supporting vendor relationships, and protecting accounting accuracy in a regulated pharmaceutical manufacturing setting.

Key responsibilities

Review and process vendor invoices and payment requests, confirming accuracy, required approvals, and correct general ledger coding.
Carry out invoice matching tasks, including 2-way and 3-way matching where needed, and work through differences in pricing, quantities, or missing documentation.
Set up and run scheduled weekly and one-off payment batches using ACH, checks, and wire transfers.
Keep vendor master data current, including payment terms, remit-to details, bank information, and tax records.
Handle vendor questions and statement follow-ups, and investigate and clear aged or disputed balances promptly and professionally.
Track accounts payable aging and payment terms to help avoid interruptions to supply and services.
Assist with month-end close work tied to accounts payable, including support documents and AP schedules as assigned.
Maintain complete, well-organized, audit-ready records for invoice approval, payment processing, and posting.
Look for opportunities to streamline AP workflows, improve efficiency, and strengthen internal controls.

Experience and education

The ideal candidate brings 2 to 5 years of practical accounts payable experience in a professional accounting environment. Background in manufacturing, distribution, or another regulated setting is strongly preferred, and experience in pharmaceuticals is considered a plus. An associate’s degree in Accounting, Finance, Business Administration, or a related discipline is preferred, though a comparable mix of education and relevant experience may also be accepted.

Skills and knowledge

The role calls for solid accounts payable knowledge, including invoice handling, matching, payment terms, and vendor maintenance. Experience with accounting or ERP platforms and electronic invoice workflows is important. Strong skills in Microsoft Excel and Microsoft Outlook are needed, along with comfort working with detailed financial information. The position also requires excellent organization, strong time management, careful attention to detail, clear communication, and the ability to manage confidential financial data professionally.

Working arrangement

This is a full-time, on-site position based in Greater Philadelphia, with a Monday through Friday schedule from 8:00 AM to 5:00 PM.

Compensation and benefits

The employer offers a competitive base salary, annual merit-based pay increases, automatic 401(k) enrollment at 3% pre-tax with a 50% company match on the first 6% contributed, paid time off, 10 paid company holidays, medical/dental/vision/life insurance coverage, professional development reimbursement, career growth opportunities, and reimbursement support for children’s tuition and childcare expenses.