Senior / Executive

Role overview

This position is part of the Maritime and Port Authority of Singapore (MPA) and supports a division through a mix of executive, administrative, coordination, and records-management work. The role involves working closely with director(s), internal teams, and external stakeholders to keep day-to-day operations running smoothly.

What you will do

• Provide secretarial and coordination support to director(s), including arranging internal and external meetings.
• Handle full logistical arrangements for events and workshops involving industry stakeholders.
• Collect, align, and consolidate inputs from different MPA divisions on decarbonisation-related matters such as surveys.
• Organise travel arrangements and accommodation for overseas trips for MDD officers, and help process related claims.
• Support gift declaration administration for the division.
• Manage procurement tasks for office supplies and general office needs.
• Carry out procurement of goods and services from purchase order issuance through receipt, invoice verification, and invoice processing.
• Support division budget coordination, monitor utilisation, and liaise with Finance as needed.
• Assist with office-related coordination work such as space planning with SPM, Fire Warden appointment, and Asset Coordinator duties.
• Plan and coordinate training requirements and schedules for officers.
• Support records and file management for all officers using e-Cabinet and e-Registry.
• Assist with onboarding arrangements for new officers and interns.
• Take on other ad-hoc duties when assigned.

Requirements

• At least 3 years of relevant experience in records, information, and/or document management, together with corporate administration experience.
• Strong teamwork, interpersonal, and analytical abilities.
• Careful, detail-oriented work style.
• Ability to perform well under pressure.

Additional information

This is a full-time, onsite role based in Singapore. The source did not specify salary, benefits, eligibility restrictions, application deadline, or number of vacancies.