Executive Assistant

About the Company

Navia Benefit Solutions is a rapidly expanding, private equity-backed benefits administration company focused on people-first service. Headquartered in Renton, Washington, the organization has more than 400 employees spread across 28 states and is actively growing through acquisitions. To support that pace, the team depends on forward-thinking professionals who can help build the scalable systems needed for the company’s next stage of growth.

About the Role

The company is hiring an experienced Executive Assistant to provide senior-level support primarily to the CEO, with additional assistance to other executives when needed. This position calls for strong judgment, discretion, and the ability to stay ahead of needs in a busy, fast-moving environment. The right person is highly proactive and skilled at bringing structure to demanding calendars, travel plans, and meeting coordination.

Key Responsibilities

• Independently manage the CEO’s schedule, weighing priorities and protecting time for strategic work.
• Arrange complex meetings across different time zones with internal leaders and outside stakeholders.
• Anticipate scheduling conflicts and keep the CEO prepared for daily and weekly commitments.
• Organize domestic travel and occasional international trips for the CEO and, as required, other executives.
• Create detailed travel itineraries, handle changes quickly, and ensure all logistics are handled smoothly.
• Act as the main contact for executive travel coordination.
• Support board meetings, executive sessions, and leadership offsites by handling scheduling, materials, and agendas.
• Work with the CEO and department heads to assemble briefings, presentations, and pre-read materials.
• Record and monitor action items and follow-ups to support accountability.
• Prepare, file, and reconcile the CEO’s expense reports.
• Assist with light project coordination for executive initiatives, including deadlines and deliverables.
• Take on miscellaneous administrative tasks that help the executive office operate efficiently.

Compensation

The salary range for this role is $85,000 to $125,000 per year.

Requirements

• At least 5 years of experience supporting C-level leaders in a senior Executive Assistant role.
• Strong background in coordinating complex calendars and executive travel.
• Excellent written and verbal communication abilities.
• Clear track record of handling confidential and sensitive matters with discretion.
• Advanced working knowledge of scheduling, travel, and collaboration tools such as Outlook, expense systems, and video meeting platforms.
• Very strong organizational skills, close attention to detail, and the ability to manage several priorities on your own.
• Comfort with remote work and a self-managed, accountable approach.
• Experience in a fast-growing, private equity-backed, or multi-state business environment is considered an advantage.

Work Environment

This is a remote full-time position.