Executive Assistant

About the company

Capgemini is a global business and technology transformation partner that uses AI, technology, and people to create measurable business impact. With nearly 60 years of experience, the organization operates with a diverse workforce of around 420,000 people across more than 50 countries and delivers services across strategy, technology, design, engineering, and business operations. The group reported global revenue of €22.1 billion in 2024.

Joining Capgemini means being part of a collaborative environment where you can build your career, work with teams around the world, and contribute to work that supports a more sustainable and inclusive future.

Role overview

The organization is looking for a detail-oriented and highly proactive Executive Assistant to support senior leadership with day-to-day administrative and operational responsibilities. This person will be a dependable partner for managing schedules, communications, follow-ups, and priority tasks while handling sensitive information with discretion.

Key responsibilities

• Keep executive calendars up to date by coordinating meetings, appointments, and travel plans.
• Plan internal and external meetings, including agendas, presentations, and meeting notes.
• Manage communications such as emails, calls, and correspondence on behalf of the executive.
• Act as a central contact point between executives and key stakeholders.
• Work closely with internal teams and outside partners to keep communication and task execution on track.
• Track action items and ensure deadlines are met.
• Organize domestic and international travel, including flights, hotel stays, and itineraries.
• Coordinate events, conferences, and other business meetings.
• Create reports, presentations, and other business documents as needed.
• Store and manage records, files, and confidential information securely.
• Support data review and KPI tracking when required.
• Assist with broader business operations and strategic initiatives assigned by leadership.
• Help with budget tracking, expense monitoring, and vendor coordination.
• Suggest and support process improvements that increase efficiency.

Requirements

• Bachelor’s degree in business administration or a related discipline.
• Prior experience as an Executive Assistant or in a comparable administrative position.
• Strong ability to organize work and manage multiple priorities at once.
• Clear verbal and written communication skills.
• Working knowledge of Microsoft Word, Excel, PowerPoint, and Outlook.
• Strong sense of confidentiality and professional discretion.

Perks and culture

• Access to varied career paths and internal opportunities within the Capgemini group.
• Personalized career guidance from leadership.
• Wellness support that includes health checks, telemedicine, insurance top-ups, elder care, partner coverage, and flexible work options for new parent support.
• Learning opportunities through a large digital platform with more than 250,000 courses and many certifications.
• An inclusive workplace where people from all backgrounds are encouraged to bring their authentic selves to work.
• Internal community activities such as music performances, sports events, yoga challenges, and marathons.
• Exposure to advanced projects in technology and engineering, including work on societal and environmental challenges.

Location

This role is based in Pune Division, Maharashtra, India.