Contracts Administrator

Position overview

The City of Mississauga is seeking a Contracts Administrator to support the Facilities Service Operations team. Reporting to the Manager, Facilities Service Operations, this person will manage the daily administration of service agreements and vendor relationships across several municipal facilities. The role focuses on keeping cleaning, custodial, and janitorial contracts running smoothly, safely, and reliably so the facilities continue to serve employees and the public effectively. The successful candidate will also take part in procurement activities related to these services.

Key duties

• Prepare work orders from service requests and issue them as needed.
• Review and process vendor invoices.
• Carry out site visits to assess new issues and follow up on ongoing concerns.
• Coordinate work schedules and activities with vendor personnel.
• Complete planned and ad hoc inspections.
• Maintain accurate inspection logs and contract documentation.
• Develop, maintain, and administer service contracts.
• Monitor and control contract budgets.
• Support the tendering process for service contracts.
• Inspect sites to confirm contractors have the tools and equipment needed to complete work safely and in line with applicable health and safety requirements.
• Assist with other duties as required.
• Provide occasional support on projects and initiatives within the unit or team.

Requirements and qualifications

• Post-secondary education is required.
• At least 3 to 5 years of experience in cleaning, janitorial, or custodial services.
• Strong verbal and written communication abilities.
• Valid driver’s licence and access to a vehicle.
• Knowledge of SAP would be considered an asset.
• Experience using Microsoft Office and other relevant City systems.
• Ability to work in an office setting with regular visits to facilities.
• May involve climbing ladders and working at heights.
• Exposure to computer keyboards and screens during regular work.

Additional details

This is a temporary contract role for 18 months, with 1 position available. The expected work schedule is 35 hours per week. The role is based at Civic Centre in Mississauga, Ontario, and follows a hybrid workplace model for full-time permanent and temporary positions. The position sits within CMS / Facility Service Operations under the Community Services Department, Facilities & Property Management division. It is a non-union role.

Compensation

The hourly pay range is $44.27 to $59.03, which translates to an annual salary range of $80,567 to $107,426.

Equity, inclusion, and accommodation

The City of Mississauga is committed to a respectful and supportive workplace that advances equity, diversity, and inclusion. The organization aims to reflect the communities it serves and works to attract, retain, and develop diverse talent through an EDI lens.

The City is an equal opportunity employer and will provide accommodation throughout the recruitment, selection, and assessment process for applicants with visible and invisible disabilities, in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code. Applicants who require accommodation should complete the Accommodation Request Form and email it to recruitment.accommodation@mississauga.ca, including the job ID and title, so Human Resources can understand the support needed for any materials or processes involved.

Selection notes

The City may use artificial intelligence technology in candidate sourcing for certain roles, but it is not used to screen, assess, or choose candidates. Only shortlisted applicants will be contacted. Applicants may also review their application status in their online candidate profile. Personal information is collected under the authority of the Municipal Act.

Application information

Req ID: 28333. Closing date: 07/10/2026.