Commercial Specialist

Role overview

This position is for a Singapore-based professional with strong experience in corporate secretarial work. The role calls for hands-on familiarity with ACRA, BizFile+, and the Singapore Companies Act.

Corporate secretarial responsibilities

• Act as the company secretary and CorpPass administrator for several Singapore-incorporated subsidiaries.
• Oversee statutory compliance tasks, including annual return submissions and related arrangements.
• Handle ACRA/BizFile+ submissions and ongoing updates for matters such as directors, officers, shareholders, and registered office details.
• Prepare, lodge, and maintain board resolutions and shareholders’ resolutions.
• Ensure every subsidiary remains aligned with the Singapore Companies Act and ACRA rules.
• Keep corporate documentation current for all subsidiaries, including statutory registers, certificates, constitutions, and similar records.

Administrative support

• Set up and maintain a structured filing system for contracts, external correspondence, authorizations, and compliance-related documents.
• Support local office operations in Singapore, including recruitment coordination, attendance tracking, document notarization, vendor coordination, and upkeep of office assets.

Coordination and liaison

• Act as the main internal contact for external auditors, tax agents, and ACRA representatives.
• Support headquarters with updates on Singapore company law, compliance risk alerts, and related administrative matters.
• Assist with work pass administration and coordinate regularly with the group’s overseas headquarters, including mainland China.

Additional requirements

The role requires legal authorization to work in Singapore. Candidates should have practical knowledge of the Singapore Companies Act and ACRA/BizFile+ processes. Exposure to tax filings, bank KYC, or basic financial operations is advantageous. A background in corporate secretarial or corporate administration within Singapore is essential, ideally across multiple entities. CSIS, SAICSA, or an equivalent qualification/experience is preferred. Strong English communication skills are required, and Mandarin/Chinese language ability is helpful for coordination with headquarters.