Assistant Manager

Role Overview

This position is for an Assistant Manager at Temasek Polytechnic in Singapore. The role supports overseas student trips, procurement and finance activities, and event-related planning and control.

Student Overseas Trips

• Take ownership of planning and coordination for Global Studies overseas trips, including serving as the student trip liaison for selected journeys.
• Act as the bridge between schools or departments and the student overseas trip function.
• Support the rollout and upkeep of the student system module used for overseas trips.
• Assist with purchasing activities for overseas trips through public-sector procurement channels.
• Handle the Opportunity Fund budget, including approvals for schools and departments.
• Coordinate with internal teams and outside partners on trip reports, yearly budgets, and forecast estimates.
• Work with travel agencies to strengthen trip quality, safety, and consistency of standards.
• Keep the student trip records current for reporting and audit purposes.
• Provide guidance and training to trip leaders.

Procurement and Finance

• Support departmental budget preparation, planning, and reporting.
• Oversee the sourcing and purchasing of goods and services.
• Partner with IR team members, TP Corporate Procurement, and Finance teams to ensure all procurement and finance activities follow internal policies and procedures.

Event Support

• Help strengthen internal capability for managing events from a funding and financial control perspective.
• Advise project teams on scheduling, purchasing, and delivery, including financial project management, platform needs, bid evaluation, setup requirements, design, registration, risk control, and financial reporting.

Candidate Profile

The ideal candidate should bring 3 to 5 years of relevant experience in project management, administrative work, student trip coordination, and government procurement processes. The role suits someone who is self-driven, communicates well, and builds strong working relationships with internal and external partners to achieve practical outcomes.

Additional Requirements

The person should be comfortable working on their own, solving problems with initiative and resourcefulness, and managing tendering, evaluation, and budgeting while staying aligned to policies and guidelines. Strong stakeholder judgement is needed to assess interest, alignment, and influence.

The role also calls for a team-oriented, highly organised, detail-focused, and innovative professional who can deliver under pressure and meet tight deadlines. Good IT proficiency is important, including the use of MS Office and other tools for collaboration, data collection, presentation, accounting, analytics, and automation. The job may require overseas travel for business and student trips. A commitment to continuous learning and a global outlook are valued.