Administrative Assistant

Role overview

This is a remote, international administrative support position reporting to the Executive Assistant. The compensation range is $500 to $750 per month, and the role is intended for an entry-level candidate who is eager to solve problems, research solutions, and improve processes quickly.

You will serve as a virtual administrative assistant supporting the EA and Talent Acquisition Lead in a direct backup capacity. The role is designed for someone who can take ownership, work with a high level of trust and accountability, and gradually take on broader responsibility across operations.

Over the first 90 days, you are expected to learn the workflows thoroughly enough to handle them on your own, helping free up the EA to focus on CEO strategy and hiring priorities.

Executive and administrative operations

• Keep Google Drive structured by organizing folders, applying consistent file names, and maintaining version control.
• Maintain the Asana operations board so tasks stay updated, properly grouped, and assigned to the right owners.
• Manage tool permissions by setting up and removing access to platforms such as Fathom, ClickFunnels, and QuickBooks when instructed.
• Support QuickBooks Online administration by sending documents to Unloop, keeping financial records organized, and entering basic data.
• Assist with insurance administration by monitoring renewal dates, coordinating paperwork, and highlighting upcoming deadlines.

Finance and reporting

• Track the CEO’s time burn rate by category using calendar information and briefing details.
• Create and maintain Google Sheets trackers for financial monitoring, expense logging, and reporting.
• Help coordinate external communication by scheduling, taking notes, and following up on action items with stakeholders.
• Support bank reconciliation tracking and identify any mismatches or discrepancies that need review.

HR and talent acquisition support

• Review resumes in Workable, move candidates through the hiring stages, apply the Priority Funnel, and identify strong applicants.
• Conduct phone screenings when needed using provided criteria and submit written evaluations.
• Update the weekly talent acquisition dashboard with metrics such as time to hire, cost per hire, and pipeline health.
• Assist with MVP calls by preparing notes, sending follow-ups, and logging outcomes in Asana.
• Coordinate with hiring managers by sending interview links, scheduling WHO interviews, and collecting feedback.
• Help with onboarding and offboarding tasks, including access checklists and form completion tracking.

Property management support

• Monitor rental income and flag any overdue payments within 48 hours.
• Coordinate with outside vendors such as landscapers, contractors, and plumbers by gathering quotes, arranging visits, and confirming completion.
• Record maintenance costs in Stessa with receipts within 48 hours of purchase.
• Track utility bills across four properties and alert the team about upcoming due dates at least 7 days ahead.
• Assist with property-related paperwork, including refinancing files, insurance coordination, and lease renewals.

About the company

Client Accelerators works with coaches, consultants, experts, and authors who want sustainable growth through paid acquisition channels including YouTube, Facebook, TikTok, and Google. The company has grown rapidly, with strong results across advertising, strategy, and client performance.

The team has experience delivering large-scale outcomes, including more than $150 million spent and over $300 million in verified sales over the last 5 years. The current focus is on founder-led businesses in e-learning, SaaS, and service-based internet markets.

The organization emphasizes strong people, hands-on execution, and access to benefits and training resources. Its core values center on problem solving, sharing what works, completing work thoroughly, team excellence, ownership, and mastery.

Requirements

• 1 to 2 years of experience in administration, operations, or coordination support.
• Strong organizational habits and the ability to keep multiple tasks from slipping through the cracks.
• Careful attention to detail and a consistent habit of checking work before submission.
• Clear written communication in English with a professional tone.
• Working knowledge of Google Sheets, including simple trackers, formulas, and clean data presentation.
• A proactive mindset with the ability to spot issues early and suggest practical fixes.
• High discretion when handling sensitive financial, HR, and personal information.
• Strong self-management skills and the ability to prioritize independently.
• A fast learning style, including the ability to document and repeat processes after minimal guidance.

Tools used

You may work regularly with Asana, Google Workspace, Workable, Stessa, QuickBooks Online, Slack, Fathom, and Zoom.

Success in the first 90 days

• You can manage Google Drive upkeep, the Asana operations board, and access coordination without repeated reminders.
• You are able to screen resumes and complete Workable evaluations independently.
• You have entered 100% of property expenses into Stessa on time for two straight months.
• The EA has delegated 30+ hours of work per week to you with confidence that tasks will be completed without supervision.
• You consistently meet deadlines with no missed assigned tasks.

Benefits

• Unlimited paid time off.
• Opportunity to grow your career while working alongside strong performers across operations, sales, creative, and media buying.
• Clear path for advancement.
• Competitive compensation.
• Healthcare benefits.
• Access to high-quality training material.

Work style and values

The ideal candidate is a resourceful problem solver who enjoys researching, adapting ideas, and finding practical ways to make work more efficient. The company values ownership, initiative, confidentiality, thorough execution, and the ability to work as part of a high-performance team.

Additional notes

This role requires a strong willingness to learn across several functions, including executive operations, HR, finance administration, and property management. The work is broad and cross-functional, so the right person should be comfortable taking on varied responsibilities and building process knowledge quickly.