Accounts Payable Specialist

Company Overview

RTM Business Group is a professional development conferences and events company serving the EdTech, healthcare, government, medical, and banking sectors. The company works with Fortune 1000 organizations and focuses on senior decision-makers, delivering curated programming and opportunities for peer-to-peer exchange.

The business hosts events in major cities across the United States, and team members may travel together for these events, creating a collaborative environment and strong cross-functional relationships. The organization has 51–200 employees.

Role Summary

RTM Business Group is hiring a detail-focused Accounts Payable Specialist to support accounting operations and report to the Controller. The position plays an important role in keeping payables accurate and timely, managing vendor relationships, and assisting with commission-related accounting tasks.

This is a full-time remote opportunity. The posting also notes that it is a hybrid or remote role, with remote availability in CA, FL, TX, PA, GA, OH, IN, SC, and MA. A separate section states that the hybrid arrangement is in NY, NJ, and CT with two in-office days per week. The role was originally posted in April 2026.

The team offers ongoing training, and the position combines independent ownership with regular collaboration across departments. The ideal candidate is comfortable working in a fast-moving environment and has a strong accounting foundation.

Responsibilities

• Oversee the complete accounts payable cycle, from invoice review and coding through payment execution.
• Keep AP records current and accurate inside the accounting system.
• Match vendor statements against company records and work through any mismatches with internal and external contacts.
• Verify supporting documents by aligning purchase orders and contracts with invoices.
• Create and run payment batches, including both paper checks and electronic transfers.
• Track due dates so vendors are paid on time.
• Complete credit card and bank reconciliation tasks.
• Contribute to month-end closing work and audit preparation.
• Follow company procedures, financial regulations, and internal control requirements.
• Look for opportunities to improve financial processes and workflow efficiency.
• Support accounting needs across different departments or business entities when required.
• Build and maintain vendor relationships while handling questions and discussing payment terms.
• Work with internal teams to clear payment issues and resolve missing documentation.
• Assist finance leadership with ad hoc accounting assignments.
• Calculate commissions using sales results and company policy guidelines.
• Prepare commission payments accurately and on schedule for eligible employees.
• Maintain clear records of commission plans, payout details, and backup documentation.
• Reconcile commission reports with sales figures and investigate differences.
• Produce commission-related reports for payroll and sales leadership.

Requirements

• Bachelor’s degree in Accounting, Finance, or a closely related subject.
• Two to three years of experience in accounts payable or a similar bookkeeping/accounting position.
• Strong working knowledge of AP workflows, general ledger coding, accruals, and reconciliations.
• Familiarity with GAAP and awareness of tax rules and compliance obligations.
• Comfort using accounting platforms such as QuickBooks.
• Strong Excel, Google Sheets, and general productivity software skills for data entry and reporting.
• Excellent attention to detail, accuracy, and organization.
• Clear communication skills and the ability to work well with others.
• Capability to work independently while also collaborating across teams.
• Experience in conference or events-related industries is preferred.
• Exposure to tools such as Airtable, Everstage, QuickBooks, HubSpot, Bill.com, and Microsoft Office Suite is preferred.

Perks & Benefits

• More than 15 PTO days.
• Flexible hybrid setup, with work-from-home and remote options.
• Medical, dental, and vision insurance coverage.
• 401(k) matching starts after 9 months of continuous full-time employment, beginning on the first month after eligibility is met.
• Pre-tax commuter benefits.
• Paid travel to major cities.
• Opportunities for lateral and upward movement across departments and teams.

Additional Information

The role is listed as a 100% hybrid or remote, full-time position. Remote work is specified for CA, FL, TX, PA, GA, OH, IN, SC, and MA. Another section notes a hybrid setup in NY, NJ, and CT with two office days each week. The company is an equal opportunity employer and states that it does not discriminate based on race, color, gender, national origin, age, disability, or any other protected category under federal, state, or local law.

Compensation

The base salary is $60,000 per year. No bonus, stipend, or other salary components were specified.